Faculty

Below are library services tailored to the needs of faculty. Please contact us with any questions.

Ordering Books

We are happy to receive your suggestions for our collection. We depend on your expertise in your subject area to make our collection as comprehensive as possible. And, here at the library, you will be held in the highest esteem if you remember to check our catalog before you request a title.

Here's how to order materials for the library: Orders may be sent to the Acquisitions Department via our Book Purchase Request Form (for Non-Reserve items). Or, send your orders via e-mail to our Acquisitions Librarian, Susan Decker-Herman at herman@bard.edu. Please include as much information about the item(s) as possible (available from WorldCat or Amazon.com) so that the order can be placed as quickly as possible. It can take as much as two months from the time an in-print book is ordered until it reaches the shelves. Susan can also be reached at ext 7617, please call her if you have further questions.

To request books from our collection be put on Reserve for a class you can send the list of library books you want us to place on reserves by email to reserves@bard.edu

  • Please include AUTHOR NAME, TITLE, and CALL NUMBER so that we will be sure to use the correct edition. Please check the catalog first to make sure the item belongs to Stevenson (Main), and not BGC or CCS.
  • Please include your name, course number/title with each request you submit.
  • If you want to save time, you can pull books from the shelves yourself and bring them over to the office with your name, course number/title.

If we do not have a book in our collection, please fill out the Book Reserves Purchase Request Form. Direct your questions to Eric Hills, the Reserves Associate, at reserves@bard.edu.

Ordering Journals

Requests for new journal subscriptions from faculty, staff, and students are reviewed any time of the year. New titles are purchased in May, at the time of our annual subscription renewal. Our review of these requests typically involves several factors: likelihood of regular undergraduate use; availability of indexing; adequacy of existing collection coverage; reach of content across the curriculum; and, because we can never afford everything we need, price.

Requests for new subscriptions should be sent to the Collection Development Librarian, Kate Laing, in Room 102, Stevenson Library, or via email at claing@bard.edu.

Forms

Reserves Direct Request Form

Book Purchase Request Form (for Non-Reserve items)

Book Reserves Purchase Request Form

For ILLiad (Interlibrary Loan) Requests - Logon to ILLiad.

Reserves Direct FAQ

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  1. How do I log-in to Reserves Direct (RD)?
    Use your Bard e-mail username and password.
  2. How do I submit materials for Reserves Direct?
    There are two ways:
    • The help menu (search “uploading”) will walk you through the easy process of creating and uploading your own readings on Reserves Direct.
    • Or fill out an Request Form and email a PDF to reserves@bard.edu. You may also mail or drop off a hard copy to Eric in the Reserve Office (Room 303 in the Stevenson Library).
      Remember, the printer/copiers in the library also scan, so you can save paper by scanning the reading, emailing it directly to yourself to upload or by emailing it to Eric with the proper bibliographic and course information so it can be uploaded.
       
  3. What is the password to submit the Reserves Direct Request Form?
    You can view an image of the password via a link at the bottom of the form. It is the same as the old password to ReserveWeb.
  4. What types of materials can be placed on Reserves Direct?
    You may upload many file types to ReservesDirect. The most common file types currently in use are Adobe Acrobat (PDF), Word (.doc), Excel (.xls), PowerPoint (.ppt), JPEG and MP3.
  5. Is there a file size limit?
    • Yes, when uploading PDFs, we recommend keeping file size to about 2 megabytes (2 MB) -- or about 25 clear, clean sheets -- to optimize downloading and printing times.
    • ReservesDirect will accept files up to 10 megabytes (10 MB) in size. Any file larger than 10mb will be refused by the server.
       
  6. What copyright policy does the Stevenson Library have? What does Fair Use mean?
    • Stevenson Library Reserves Copyright Policy supports and advances the Constitutional principle that the fundamental purpose of copyright is to promote the progress of science and the useful arts through the broad dissemination of information in a manner consistent with current copyright law. Stevenson Library’s course reserves system serves to provide valuable readings and other materials that support the instructional requirements of specific courses. Essential to effective fulfillment of the Library’s foundational role in the college setting is the confident and lawful exercise of legitimate use rights as set forth in the fair use provision. For institutions of higher education, the cardinal portion of the Copyright Act is Section 107 of the Copyright Act, the fair use provision.
       
    • Section 107 Fair Use: Section 107 contains a list of the various purposes for which the reproduction of a particular work may be considered fair, such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship and research. In determining whether the use made of a work in any particular case is fair use, the factors to be considered shall include:
       
      • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
      • The nature of the copyrighted work;
      • The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
      • The effect of the use upon the potential market for or value of the copyrighted work.
         
    • The distinction between fair use and infringement may be unclear and not easily defined. There is no specific number of words, lines, or notes that may safely be taken without permission. Acknowledging the source of the copyrighted material does not substitute for obtaining permission.
       
    • Electronic Reserves is an extension of traditional library services and will be provided in a manner that respects fair use rights, the rights of copyright holders, and current copyright law. The electronic copying and scanning of copyright protected works for library reserve service and distance learning are unsettled areas of the law, which may be addressed by courts and/or legislation. Stevenson Library will continually monitor legal developments that may affect the fair use analysis of Electronic Reserves services to ensure that library services are in compliance with the letter and spirit of the U.S. copyright law.
       
    • General Rules for Fair Use:
       
      • Single Chapters.
      • Single articles from a journal issue.
      • Several charts, graphs or illustrations.
      • Other similarly small parts of a work.
         
    • Also include:
       
      • Any copyright notice on the original.
      • Appropriate citations and attributions to the source.
         
  7. More information: From ARL (Association of Research Libraries)
  8. How do I create, upload and organize readings?
    Please refer to the help menu in Reserves Direct on the top right hand corner after you have logged-in for clear, step-by-step instructions.
  9. How do I search Reserves Direct for a reading?
    • Click on “ADD a Reserve”.
    • Choose the course you would like to add a reserve to.
    • Click “Search for an item”.
    • From there you may search the archives by Author or Title or Instructor. If you choose to search by instructor you will see all the readings that instructor has on Reserves Direct.
    • You can always refer to the HELP menu in Reserves Direct.

Book Reserves FAQ

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  1. How do I order books and/or other materials for reserves?
    All book orders and/or requests for audio-visual materials can be made through our Reserves Purchase Request Form. No textbooks will be purchased for Reserves. Please check to see if the library owns the texts you have ordered through the bookstore. If not, let us know so that we can consider purchasing them for our collection.
  2. What is the procedure for placing library items on reserves?
    You can send the list of library books you want us to place on reserves by email to reserves@bard.edu.
    • Please include AUTHOR NAME, TITLE, and CALL NUMBER so that we will be sure to use the correct edition. Please check the catalog first to make sure the item belongs to Stevenson (Main), and not BGC or CCS.
    • Please include your name, course number/title with each request you submit.
    • If you want to save time, you can pull books from the shelves yourself and bring them over to the office with your name, course number/title.
       
  3. What do I do with personal copies that I want to place on reserves?
    Personal Copies can simply be brought in with a note with your name and course title/number. Though we do all we can to ensure the proper treatment of these items, the library cannot take responsibility for loss or damage to them.
  4. How long can students check out my Reserves materials?
    Materials circulate from the reserves desk for 3 hours and cannot be taken out of the library. Only one item may be checked out at a time. Faculty members may check out more than one item at a time and can take reserve materials out of the library.

ILLiad FAQ

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Answers to Frequently Asked Questions about ILLiad

What is ILLiad?

ILLiad is the electronic system you use to request an item through Interlibrary Loan. The name ILLiad can be thought of as an acronym for InterLibrary Loan internet accessible database.

How is ILLiad better than traditional ILL systems?

  1. You will find it easier to submit your interlibrary loan requests. With ILLiad, you enter your name, address, and other personal information into the system only once, at the time of your first request.
  2. Your request will be handled more rapidly and accurately as problems relating to misinterpretation of hand-written requests are eliminated.
  3. You can get many of your book and article requests more quickly through Electronic Delivery.
  4. You can get information about the status of your request through the Web at any time from any location without having to contact the Interlibrary Loan (ILL) Office.
  5. Library personnel are able to serve you more quickly because all data about your request and its handling is stored in a searchable database. We are also able to gather statistical information about the performance of the libraries that lend to us, enabling us to make better decisions when choosing a lender to supply an item.

Are there any disadvantages to the electronic system?

Some people might find it troublesome to have to log into ILLiad using a username and password. We believe this is less trouble than traditional paper and electronic systems which require you to enter your personal information with each new request.

Why do I need a username and password to use ILLiad?

Your username and password allows us to give you secure access to information about your interlibrary loan requests. You can also edit your personal information such as your address or phone number.

Your username should be your Bard Email Username and your password should be your Bard Email password. No one but you will know your password, not even the library staff. The password you set is stored in an encrypted file.

What if I forget my password?

In the event that you forget your password, please contact the Bard Help Desk or the Interlibrary Loan Office at ILL@bard.edu.

What Web browser should I use?

You need a Web browser that can handle forms, tables, and preferably Cascading Style Sheets (CSS). We recommend the current versions of either Microsoft Internet Explorer or Mozilla Firefox.

Is security a problem if I use a public workstation?

Yes. Web browsers cache information and create a history file on the local workstation. This allows a subsequent user of the workstation to access the system under your name using the browser's Back button to recall a page from the cache, or by finding a page with your personal information in the browser's history file. If you are concerned about the security of your interlibrary loan requests, you can take the following steps:

  • Access ILLiad only from your personal computer or an otherwise secure workstation.
  • Access ILLiad from a public workstation in the Interlibrary Loan office in the library. These computers are supervised by the library staff.
  • When using a public access workstation:
    1. Delete from the history file those pages that contain your personal information.
    2. Exit from the Web browser before you leave the workstation. This prevents the Back button from accessing the pages you were using.

What are the loan periods and overdue penalties?

The lending institution determines the loan period for all materials, which must be returned by their due date. If ILL materials become one week overdue, the borrower's Bard library privileges may be suspended until the materials are returned. Longer suspensions, of up to a semester, may be imposed if ILL materials become two weeks overdue. Borrowers are responsible for any overdue fines or replacement costs and must comply with any special loan conditions stipulated by the lending institution.

What are the renewal policies?

Renewal requests can be made at the ILL office in Stevenson 203, by phone (845-758-7502 or 845-758-7409), or by email at ILL@bard.edu at least two days before the due date. Some lending institutions do not permit renewals.

Why don't I see all my older requests when I look at my request history?

From time to time we purge older records from ILLiad. Our policy is to keep requests online for several years order to comply with record keeping requirements of the copyright law.

What is electronic delivery?

Many libraries ship photocopies of articles to us in electronic format. In the past we printed these articles before delivering them to you. Now, through ILLiad, we are able to offer you the option of electronic delivery of these articles in PDF format (Adobe's Portable Document Format). You can read more about electronic delivery on the Electronic Delivery Information page.

Who do I contact if I have problems with or questions about ILLiad?

The ILL office in Stevenson 203 or by email at ILL@bard.edu. Also users can contact Alexa Murphy (x7409; amurphy@bard.edu) for more information.

Why does my browser say that you're sending a cookie? What's in it?

The technology that we use sends a Session ID to be stored on your machine. You can refuse this cookie and still be able to use ILLiad without any problems.

Logon to ILLiad

Research Instruction

To schedule a research workshop tailored to your students' needs, please contact Betsy Cawley (cawley@bard.edu or 845.758.7064) or Jeremy Hall (jhall@bard.edu or 845.758.7675).