Financial Clearance
Students’ accounts must be current with respect to payments and financial aid matters before financial clearance is issued for participation in registration and room draw and for start-of-term enrollment validation. The financial clearance dates are noted on statements and in correspondence sent both to parents or guardians and to students prior to these scheduled events.
Accounts not cleared prior to the financial clearance dates are subject to financial holds; a $100 fee is applicable before such holds are removed.
We encourage you to call the Office of Student Accounts in advance of these dates to verify the financial clearance status of the account, in order to avoid unexpected complications.
Annual Enrollment Deposit
For first-time applicants, the $500 annual deposit is due by May 1, 2013; for returning students it is due by April 19. Note that it is a deposit for the entire 2013–14 academic year, not just for the fall 2013 semester. The deposit is made in spring 2013 for purposes of housing and course selection for the upcoming fall term and is retained for purposes of registration for the following spring term. The deposit may be applied toward the final payment for the 2014 spring term or left on the account to be used as the deposit payment for the following academic year.
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If the deposit is paid in the spring of 2013 and the student decides not to attend for the fall 2013 semester, the deposit will be refunded only if the Office of Student Accounts receives written notification by the last day of spring term classes (May 21, 2013) of the student’s decision to withdraw or take a leave of absence, and the student has neither registered nor participated in room draw. If it is paid and the student has participated in room draw or has registered and then takes a leave or withdraws, the deposit is not refundable but remains as a credit on the account for one year, to be used in the event that the student returns to Bard.
If the student attends for the fall term and decides to take a leave of absence or withdraw for the following spring semester, the deposit (being an annual, not a semester, deposit) is not refundable, but remains as a credit on the account for one year, to be used in the event that the student returns to Bard. These same terms apply to students who take personal or academic leaves or who are dismissed or placed on mandatory or conditional leaves of absence. If the deposit is paid for a first-time applicant and the student decides not to attend, it is not refundable.
For graduating seniors, the deposit is credited to the account after commencement.
Enrollment Confirmation
Each April and October, students must declare, in writing, their plans with respect to enrollment for the following semester. This applies to students who plan to take a leave or to withdraw from the next term, as well as to students who plan to enroll. Students who are enrolled at the Annandale campus must complete an enrollment form in person at the Office of Student Accounts. VIEW MORE >>
Students who are enrolled in a Bard auxiliary program or who are on a leave can send written notifications as to their plans via e-mail or regular mail. Financial holds are placed on the accounts of students for whom our office does not receive a written enrollment status declaration. These holds prevent the release of transcripts and academic information, and prevent participation in registration and room draw. A $25 fee must be paid before the hold is removed.
Prior to the start of each term, students’ enrollment for that term must be validated at the opening day of the financial clearance session. Enrollment holds are placed on the accounts of students whose enrollment has not been validated by our office. A $100 fee must be paid before the hold is removed and enrollment for that term is validated.
Changes in registration status from full-time to part-time must be submitted by the student in writing to the Office of Student Accounts prior to the end date of the drop/add period for the term. No refund of tuition is approved for registration changes posted after this date.
A student who has registered for an upcoming term and then decides to take a leave or withdraw must notify the Office of Student Accounts in writing prior to the scheduled financial clearance date of that term in order to be eligible for a refund.
Students who leave during a semester are required to file a “Leave” form (in writing) with the Office of Student Accounts, even if they have filed forms with other College offices. The effective date of the leave is the date on which this form is submitted to our office. Charges for the term are applicable on the basis of this effective date.
