Bard College Catalogue 2012-13
Fees, Payment, and Refunds
Fees and Expenses
Comprehensive Fee The annual comprehensive fee (for fall and spring semesters) includes the items listed in the following table. Fees in addition to the comprehensive fee are given in the next section.
| ||Resident Students ||Off-Campus Students |
|Tuition a ||$44,176 ||$44,176 |
|Room b ||6,416 ||0 |
|Board c ||6,366 ||0 |
|Campus facilities fee ||0 ||306 |
|Health services fee d ||452 ||452 |
|Student activity fee ||170 ||170 |
|Total annual |
|$57,580 ||$45,104 |
a The $44,176 tuition covers a full-time course load of up to 20 credits. There is an additional charge of $1,381 for each credit over 20.
b Reserved campus housing cannot be canceled without prior approval from the College.
c All resident students are required to take the meal plan. All students attending the Language and Thinking and Citizen Science Programs are required to take the meal plan during these programs. An additional meal charge of $610 is applied for meals taken during each of these programs.
d The campus health services fee, which provides access to the health and counseling center, is required for all enrolled students. Please note that all enrolled students are required to have health insurance coverage. A 12-month health insurance plan is available through Bard at an additional cost of $1,402, which is applied in the fall semester. The health insurance plan for a student enrolled in the spring semester only is $826. Students who elect to have alternate private plans must submit proof of coverage for confirmation that, upon review, is equivalent to the plan offered through Bard. Information regarding health insurance is available at the Student Health Service office.
Additional Fees In addition to the annual comprehensive fee listed above, each student pays an annual deposit of $500 in the spring for the purposes of enrollment in the next academic year, including participation in room draw, online course selection, and registration. The College retains the deposit for the purpose of registration for the following spring term and then applies the deposit toward charges for that spring term.
Every first-year and transfer student is required to pay a $225 security deposit and a $5 identification card fee. Provided there are no outstanding charges, the security deposit will be refunded at the completion of a student’s course of study at the College. First-time students also pay additional charges: $610 for meals during the August Language and Thinking Program, and $610 for meals and a $40 materials fee during the January Citizen Science Program. Students who live off campus during the academic year are required to live on campus during these programs, and pay a housing charge of $300 for each program.Students enrolled in certain academic programs may be charged an additional fee for special facilities: for example, a $150 darkroom, studio arts, or digital imaging fee, per semester. These fees are not refundable for courses dropped after the semester’s drop/add period.
Every graduating senior is charged a $50 Commencement expense fee.
The Music Program offers private instruction in vocal and instrumental performance for a fee of $150 per course. The program secretary can provide details.
Part-Time Students Students living outside the immediate area who register for 8 credits (two courses) or fewer are excused from all charges except the part-time status fee of $300 per semester and the tuition fee of $1,381 per credit. Applications for this status must be approved by the Executive Committee.
Part-time resident students will be expected to pay the same room, board, health service, and student activity fees as full-time resident students.Academic Leave Students who have been approved to take an academic leave of absence to study at another institution pay a $750 fee per semester.
Course Audits Registered students may audit a maximum of 4 credits per semester at no charge. A fee of $300 is charged for each additional credit audited.
Independent Study A special registration fee of $390 per credit is charged for each independent study project undertaken for credit during the January intersession or the summer. Only one independent study project is allowed for each session. The fee is payable when the student registers for an independent study project. The registrar will record academic credit for January intersession or summer projects only upon receipt of financial clearance from the Office of Student Accounts. No special registration fee is required when an independent study project is taken for credit during an academic semester.
Billing and Payment
Billing Account statements are mailed approximately 20 days before each scheduled payment date and cover tuition and fees for the term. Miscellaneous charges (for medications, fines, and the like) also appear on the statements. Financial aid credits reflect information that has been received and processed as of the date of the statement. All balances are due by the date shown on the statement. Payments must be received by that date to avoid late charges assessed on overdue balances. If accounts are not paid as due, the College reserves the right to require that payment be made by bank cashier’s check or money order.
Academic and financial holds are placed on accounts not paid as due. These holds prevent release of transcripts and registration confirmation and changes.
Students and parents or guardians are responsible for keeping the Office of Student Accounts informed of their correct billing address, in writing. Address changes submitted to other offices do not change the billing address.
All students entering Bard College are required under federal truth-in-lending legislation to sign the Disclosure Agreement, which includes the disclosure statement for overdue account balances.
The account of any student owing a balance after leaving Bard will be turned over to a collection agency. In such cases a 33.33 percent collection fee and attorney’s fees will be added to the balance. Once in collection, an account cannot be recalled nor can the collection or attorney’s fees be waived.
Registered students may deposit funds to be used at the bookstore and for dining and printing services. Funds are accessed with the student identification card. Monies deposited in these accounts must be used toward purchases and cannot be refunded or transferred.
Payment Fees are payable as follows.
| ||Resident Students ||Off-Campus Students |
|May 1, 2012 |
(annual deposit, nonrefundable)
|$ 500 ||$ 500 |
|June 20, 2012 ||14,395 ||11,276 |
|July 20, 2012 ||14,395 ||11,276 |
|November 20, 2012 ||14,395 ||11,276 |
|December 20, 2012 ||13,895 ||10,776 |
|Total ||$57,580 ||$45,104 |
The $500 annual deposit, due for the fall semester, is applied to charges for the following spring semester. A new applicant who pays the deposit and decides not to attend is not eligible for a refund of this deposit. If a returning student pays the deposit and then decides not to attend for the fall semester, the deposit will be refunded only if the College receives written notification of the student’s decision to take a leave or withdraw prior to the scheduled fall semester room draw and registration dates. If a student pays the deposit, registers, and/or participates in room draw, and then withdraws or takes a leave, the deposit will remain as a credit on the individual account for one year, to be used in the event that the student returns to Bard. If a student attends for the fall semester and then decides to withdraw or take a leave for the spring semester, the deposit (being an annual, not a semester, deposit) is not refundable; it remains as a credit on the student’s account for one year, to be used in the event that the student returns.
For graduating seniors, the credit will be applied after the May Commencement to any remaining balance due. Students should not anticipate that charges incurred during the final year will be covered by the deposit, and should pay any charges as billed.
For students participating in the Language and Thinking Program, the meal charge, security deposit, and identification card fee are prorated over the first two payments; thus the June 20 and July 20 payments will each be $14,815 for resident students taking the workshop, and $11,846 for off-campus students in the program. For fall transfer students, the transfer orientation fee, security deposit, and identification card fee are prorated over the first two payments; thus the June 20 and July 20 payments will each be $14,560 for resident students, and $11,441 for off-campus students. For students taking Citizen Science, payment for the meal plan charge and the materials fee is due with the November installment. For spring term transfer students, payment for these fees is due with the November installment. All students attending the Language and Thinking and Citizen Science Programs must live on campus and take the meal plan during these programs.
The College offers the Bard Budget Plan, an alternative payment system that allows student accounts to be paid in 10 equal installments. The terms and provisions of the budget plan and an application form may be found on the Bard website or from the Office of Student Accounts..
Reserved campus housing cannot be canceled without prior approval from the College. If a resident student returns for classes but moves off campus after the financial clearance date scheduled at the start of each semester, the student is responsible for the full room charge. A resident student’s choice of room is contingent upon the timely payment of fees. Late payment may result in reassignment or loss of room.
All resident students are required to take the meal plan.
Bard College policy prohibits the use of any current-year financial aid for payment of past-due balances from previous years.
Unpaid balances are subject to a finance charge of 1 percent per month (12 percent per annum) with a minimum finance charge of $1 per month. In addition, accounts more than 15 days past due are subject to a late fee of $25. A student with outstanding indebtedness to the College may not register or reregister, receive a transcript of record, have academic credits certified, be granted a leave of absence, or have a degree certified.
Tuition Prepayment Plan Bard College offers a four-year tuition prepayment plan to incoming first-year students who do not receive financial aid toward tuition costs. The cost of tuition for each year of the student’s four-year tenure is stabilized at the first-year amount. For those electing this option, payment of $176,704 (4 x the 2012–13 tuition of $44,176) is due by July 20, 2012. If a student withdraws from the College before completing four years of study, the excess credit balance is refundable. The prepayment plan applies to tuition only; room, board, and fees are payable as due. Additional information is available at the Office of Student Accounts.
Returned Checks The first check not honored upon presentation will be charged back to a student’s account with a fine of $35 or 1 percent of the face amount of the check, whichever is greater. A second returned check will be fined $45 or 1 percent; additional returned checks will be fined $55 or 1 percent. If the College receives several returned checks from an individual, it reserves the right to require payment by bank cashier’s check or money order.
If a check used to provide financial clearance is returned, room reservation, course selection, and registration will be canceled, and the account will be assessed a $100 late-enrollment fee in addition to the returned check fine.
Students are required to verify their enrollment for each term at the financial clearance session scheduled prior to the start of the term. Those who do not will have enrollment holds placed on their accounts and will be required to pay a $200 late fee before their enrollment for that semester is validated. Students who anticipate arriving after the financial clearance date must contact the Office of Student Accounts in advance of that date. Identification cards must be validated in order to be used at all campus facilities, including the library, gymnasium, computer center, and dining commons, and to pick up campus keys.
Students who plan to take an academic or personal leave of absence, or withdraw, or are placed on a mandatory or conditional leave during or at the end of a semester are required to file a “Leave” form with the Office of Student Accounts on or before the last date of attendance. A student who registers for an upcoming term and then decides to take a leave must notify the Office of Student Accounts in writing prior to the scheduled financial clearance date of that term in order to be eligible for a refund.
Students’ accounts must be current with respect to payments and financial aid matters before financial clearance is issued for enrollment validation and for participation in room draw, online course selection, and registration. The financial clearance dates are noted on statements and in correspondence sent to parents or guardians and to students prior to these scheduled events. Accounts not cleared prior to these dates are subject to financial holds that prevent participation in the events. A $100 fee must be paid before such holds are removed. Parents and students are encouraged to call the Office of Student Accounts in advance of these dates to verify the financial clearance status of the account, in order to avoid unexpected complications.
Refunds after Registration
Students who change their enrollment status from full-time (10 credits or more) to part-time (9 credits or fewer) while the drop/add period is in effect during the first two weeks of the semester may receive a refund of tuition charges, provided written verification is submitted by the student to the Office of Student Accounts prior to the designated end date of the drop/add period. No refunds are made if Student Accounts has not been officially notified in writing prior to the drop/add deadline.
No refund of fees will be made if a student withdraws or takes a leave of absence from the College at any time after registration except as herein specified. In no event is the $500 deposit fee refundable. In all situations, the student must submit a complete application for leave or withdrawal to the dean of students and the bursar. The date of final processing of the application for leave or withdrawal will determine if a refund will be given and the amount.
If the withdrawal or leave of absence is official before the first day of classes for the semester in question, a full refund of all charges is given, less the $500 nonrefundable deposit fee. For students enrolled in the Language and Thinking (L&T) Program, the first day of L&T is established as the first day of fall semester classes. The tuition refund schedule for students enrolled in L&T is as follows: if withdrawal or leave of absence occurs at any time during the program, 80 percent of the tuition is refunded; within two weeks following the program, 30 percent is refunded. No tuition is refunded if withdrawal occurs more than two weeks after the program. Satisfactory completion of L&T is required for matriculation into the College. A student who fails to meet this requirement will be asked to take a one-year academic leave.
For students enrolled in Citizen Science, the first day of the program is established as the first day of spring semester classes. The tuition refund schedule for students enrolled in Citizen Science is as follows: if withdrawal or leave of absence occurs at any time during the program, 80 percent of the tuition is refunded; within two weeks following the program, 30 percent is refunded. No tuition is refunded if withdrawal occurs more than two weeks after the Citizen Science Program.
If the official withdrawal or leave occurs on or after the first day of classes, only tuition and board (prorated) are refunded; no refund for room or required fees is allowed. Board refunds are made on a per-week basis, but no board refunds are given if the student withdraws during the last six weeks of a semester. The schedule of tuition refund is as follows: if the withdrawal occurs within the first week of classes, 80 percent of the tuition is refunded; within two weeks, 60 percent of the tuition; within four weeks, 30 percent of the tuition. No tuition is refunded for withdrawal after four weeks. The official date of withdrawal is the date on which the Office of Student Accounts receives written notification of withdrawal from the student.
If a student takes a leave or withdraws after the fall semester and before the spring semester without giving the College timely notification, a spring semester room fee in the amount of 25 percent of the room charge will be levied. If a resident student returns for the spring semester but moves off campus without the College’s prior approval, the student is responsible for the full room charge for the spring semester.
Refund calculations for students on the Bard Budget Plan who withdraw are the same as for students not on the plan. Students on the plan who withdraw are still liable for any payments due after the date of withdrawal. They have the same financial obligations as students not on the plan and therefore are responsible for the full amount due, whatever the date of withdrawal.
Adjustments in financial aid awards for students who withdraw are determined according to the following procedures. Any institutional grant or scholarship is reduced according to the schedule given above for tuition refund. Adjustments in federal aid are made on the basis of a formula prescribed by federal regulations. Details of the federal regulations may be obtained from the Office of Financial Aid. Students considering withdrawal should confer with the Office of Student Accounts and the Office of Financial Aid concerning any anticipated refund and adjustments in financial aid.
No refund (including the $500 deposit fee) is made in cases of suspension or expulsion, except in instances where a student is eligible for a pro rata refund as determined by the federal government.