Operations Manager-Sacramento, CA
Organization: Community Water Center
Location: Sacramento, CA
Hours and Compensation: Full time. 50,000 – 55,000/annual
Application Deadline: This position is open until filled.
The Community Water Center (CWC) is an environmental justice community-based organization that serves as a catalyst for community-driven water solutions in California’s San Joaquin Valley through organizing, education, and advocacy. We seek to build and enhance leadership capacity and local community power around water issues, create a regional movement for water justice in the Valley, and enable every community to have access to safe, clean, and affordable drinking water. Our dedicated staff works in an energetic collaborative environment to bring about positive change for disadvantaged communities in the Valley. Our headquarters is in Visalia, and we have a second office in Sacramento.
CWC employs three primary strategies in order to accomplish our goals:
- Educate, organize, and provide technical assistance to low-income communities of color facing local water challenges;
- Advocate for systemic change to address the root causes of unsafe drinking water in the San Joaquin Valley; and
- Serve as a resource for information and expertise on community water challenges.
At CWC, we believe that safe, clean, and affordable water is a human right, not a privilege. Our organizing and advocacy work, community collaborations, and organizational culture all reflect a concern for equality, mutual respect, appreciation for diversity, and environmental and social justice. We are looking for candidates who share our values, who bring a willingness to contribute to our mission and to the growth of a new organization, and who are open to developing their skills.
This position will be located in Visalia OR Sacramento.
The Operations Manager will be a key managerial member of the Community Water Center, principally responsible for ensuring operational excellence – specifically managing and implementing internal operational systems, processes, and policies in support of the organization’s mission. This position reports directly to the Co-Executive Directors and will directly supervise operations personnel, independent contractors. and vendors as appropriate. This is an exempt full-time position with a competitive salary, depending on experience.
- Oversee management of organizational financial systems, including overseeing bookkeeper activities, accounting, billing, contracting, and managing vendors (e.g., submittal of timesheets, expense reports, payroll, invoicing, and development of regular financial reports);
- Work with Co-Executive Directors and accountant to ensure annual audit and taxes are prepared;
- Manage banking and credit card accounts, including deposits and account transfers;
- Manage year end funding of the Supplemental Employee Pension (SEP) program;
- Manage project invoicing and monitoring budgets for billable projects on a monthly basis;
- Develop regular financial reports for staff, the Co-Executive Directors, the Board, Funders, and Contractors;
- Develop monthly lobbying financial reports and submit required documentation to the State on a quarterly basis. Oversee development of billing systems for new grants and create related time tracking and reporting systems; and
- Generate monthly reports on billable projects and provide time tracking feedback to staff.
- Oversee implementation of policies and procedures related to benefits, employee handbook, and other legal reporting and posting compliance. Including adding or removing staff as necessary from policies;
- Work with brokers to maintain employee benefits and organizational insurances, including monitoring premium payments;
- Manage recruiting and hiring process, employee files, and updates to employee handbook;
- Update and maintain administrative forms for staff; and
- Organize annual staff briefings on benefits and policies.
Facilities Maintenance & Office Equipment:
- Oversee procurement of equipment, software, etc. for multiple offices;
- Manage vendors and building facilities for multiple offices, including cleaning services, security & interface with landlords repairs etc.;
- Maintain functioning equipment, including phones, internet, video conferencing, & printer;
- Monitor computer back-up systems; and
- Receive and open mail.
Internal Information Systems
- Organize and maintain internal file sharing and information sharing systems;
- Manage CWC’s database systems:
- Tracking database for program evaluation
- Contacts database, including media, supporters, etc.
- Donor and fund development tracking systems
- Maintain and continue to develop internal organizational operations policies and procedures.
Organizational Culture, Leadership, and Staff Development
- Work with Co-Executive Directors to develop and implement systems to build sense of team collaboration, and staff growth, satisfaction, and effectiveness, including staff and Board team-building activities, retreats, and celebrations; and
- Develop and implement employee rewards, recognition and celebratory events.
General Agency Duties
- Support CWC core values and practices to foster an environment that promotes trust and cooperation amongst staff, management, community members, and affiliate organizations;
- Attend staff, management, and program meetings and staff retreats;
- Actively participate in CWC activities such as donor drives and fundraising events; and
- Other duties as assigned by the Co-Executive Directors.
Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
- Commitment to social justice and the mission
- At least 2 years’ experience in Financial Management and/or Bookkeeping
- Excellent interpersonal skills and collaborative work style
- Outstanding organizational skills
- Knowledge of tax and other compliance implications of non-profit status
- Knowledge and/or experience in organizational effectiveness and operations management implementation of best practices
- Knowledge and/or experience in Human Resources
- Excels at operating in a fast pace, community environment
- Strong software skills in Excel, Quickbooks, and MS Office, and ability to learn new software/technology applications quickly
- Ability to work effectively with diverse organizations, groups, and individuals serving CWC communities
Additional Preferred Qualifications:
- Strong writing and editing skills
- Knowledge and/or experience in nonprofit data management, including data management software.
- Bilingual (Spanish – English)
- Ability to be detail oriented and think analytically, creatively, and critically
- Ability to sit and work in front of a computer for an extended period of time
- Familiarity with and ability to use the Internet, computers, photocopiers, fax machines, telephones, and calculators
We offer a comprehensive compensation and benefits package which includes: medical, dental, and vision insurance; generous vacation, family, and sick leave and holiday policies; flexible work schedule; professional development opportunities and more! (Benefits guidelines and eligibility vary based on tenure and employment status, among other factors.)
Community Water Center is committed to providing equal opportunity to qualified job applicants and employees and does not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability (including pregnancy), mental disability, medical condition, marital status, sex, age, sexual orientation, citizenship, military service status, or any other characteristic protected by applicable federal, state, or local law.
How to apply:
To apply, please email your resume and cover letter to:firstname.lastname@example.org
This position is open until filled.