Faculty

Below are library services tailored to the needs of faculty. Please contact us with any questions.

Ordering Books

We are happy to receive your suggestions for our collection. We depend on your expertise in your subject area to make our collection as comprehensive as possible. And, here at the library, you will be held in the highest esteem if you remember to check our catalog before you request a title.

Here's how to order materials for the library: Orders may be sent to the Acquisitions Department via our Book Purchase Request Form (for Non-Reserve items). Or, send your orders via e-mail to our Acquisitions Librarian, Susan Decker-Herman at herman@bard.edu. Please include as much information about the item(s) as possible (available from WorldCat or Amazon.com) so that the order can be placed as quickly as possible. It can take as much as two months from the time an in-print book is ordered until it reaches the shelves. Susan can also be reached at ext 7617, please call her if you have further questions.

To request books from our collection be put on Reserve for a class you can send the list of library books you want us to place on reserves by email to reserves@bard.edu

  • Please include AUTHOR NAME, TITLE, and CALL NUMBER so that we will be sure to use the correct edition. Please check the catalog first to make sure the item belongs to Stevenson (Main), and not BGC or CCS.
  • Please include your name, course number/title with each request you submit.
  • If you want to save time, you can pull books from the shelves yourself and bring them over to the office with your name, course number/title.

If we do not have a book in our collection, please fill out the Book Reserves Purchase Request Form. Direct your questions to Eric Hills, the Reserves Associate, at reserves@bard.edu.

Ordering Journals

Requests for new journal subscriptions from faculty, staff, and students are reviewed any time of the year. New titles are purchased in May, at the time of our annual subscription renewal. Our review of these requests typically involves several factors: likelihood of regular undergraduate use; availability of indexing; adequacy of existing collection coverage; reach of content across the curriculum; and, because we can never afford everything we need, price.

Requests for new subscriptions should be sent to the Collection Development Librarian, Kate Laing, in Room 102, Stevenson Library, or via email at claing@bard.edu.

Forms

Book Purchase Request Form (for Non-Reserve items)

Book Reserves Purchase Request Form

For ILLiad (Interlibrary Loan) Requests - Logon to ILLiad.

Book Reserves FAQ

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  1. How do I order books and/or other materials for reserves?
    All book orders and/or requests for audio-visual materials can be made through our Reserves Purchase Request Form. No textbooks will be purchased for Reserves. Please check to see if the library owns the texts you have ordered through the bookstore. If not, let us know so that we can consider purchasing them for our collection.
  2. What is the procedure for placing library items on reserves?
    You can send the list of library books you want us to place on reserves by email to reserves@bard.edu.
    • Please include AUTHOR NAME, TITLE, and CALL NUMBER so that we will be sure to use the correct edition. Please check the catalog first to make sure the item belongs to Stevenson (Main), and not BGC or CCS.
    • Please include your name, course number/title with each request you submit.
    • If you want to save time, you can pull books from the shelves yourself and bring them over to the office with your name, course number/title.
       
  3. What do I do with personal copies that I want to place on reserves?
    Personal Copies can simply be brought in with a note with your name and course title/number. Though we do all we can to ensure the proper treatment of these items, the library cannot take responsibility for loss or damage to them.
  4. How long can students check out my Reserves materials?
    Materials circulate from the reserves desk for 3 hours and cannot be taken out of the library. Only one item may be checked out at a time. Faculty members may check out more than one item at a time and can take reserve materials out of the library.

ILLiad FAQ

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Answers to Frequently Asked Questions about ILLiad

What is ILLiad?

ILLiad is the electronic system you use to request an item through Interlibrary Loan. The name ILLiad can be thought of as an acronym for InterLibrary Loan internet accessible database.

How is ILLiad better than traditional ILL systems?

  1. You will find it easier to submit your interlibrary loan requests. With ILLiad, you enter your name, address, and other personal information into the system only once, at the time of your first request.
  2. Your request will be handled more rapidly and accurately as problems relating to misinterpretation of hand-written requests are eliminated.
  3. You can get many of your book and article requests more quickly through Electronic Delivery.
  4. You can get information about the status of your request through the Web at any time from any location without having to contact the Interlibrary Loan (ILL) Office.
  5. Library personnel are able to serve you more quickly because all data about your request and its handling is stored in a searchable database. We are also able to gather statistical information about the performance of the libraries that lend to us, enabling us to make better decisions when choosing a lender to supply an item.

Are there any disadvantages to the electronic system?

Some people might find it troublesome to have to log into ILLiad using a username and password. We believe this is less trouble than traditional paper and electronic systems which require you to enter your personal information with each new request.

Why do I need a username and password to use ILLiad?

Your username and password allows us to give you secure access to information about your interlibrary loan requests. You can also edit your personal information such as your address or phone number.

Your username should be your Bard Email Username and your password should be your Bard Email password. No one but you will know your password, not even the library staff. The password you set is stored in an encrypted file.

What if I forget my password?

In the event that you forget your password, please contact the Bard Help Desk or the Interlibrary Loan Office at ILL@bard.edu.

What Web browser should I use?

You need a Web browser that can handle forms, tables, and preferably Cascading Style Sheets (CSS). We recommend the current versions of either Microsoft Internet Explorer or Mozilla Firefox.

Is security a problem if I use a public workstation?

Yes. Web browsers cache information and create a history file on the local workstation. This allows a subsequent user of the workstation to access the system under your name using the browser's Back button to recall a page from the cache, or by finding a page with your personal information in the browser's history file. If you are concerned about the security of your interlibrary loan requests, you can take the following steps:

  • Access ILLiad only from your personal computer or an otherwise secure workstation.
  • Access ILLiad from a public workstation in the Interlibrary Loan office in the library. These computers are supervised by the library staff.
  • When using a public access workstation:
    1. Delete from the history file those pages that contain your personal information.
    2. Exit from the Web browser before you leave the workstation. This prevents the Back button from accessing the pages you were using.

What are the loan periods and overdue penalties?

The lending institution determines the loan period for all materials, which must be returned by their due date. If ILL materials become one week overdue, the borrower's Bard library privileges may be suspended until the materials are returned. Longer suspensions, of up to a semester, may be imposed if ILL materials become two weeks overdue. Borrowers are responsible for any overdue fines or replacement costs and must comply with any special loan conditions stipulated by the lending institution.

What are the renewal policies?

Renewal requests can be made at the ILL office in Stevenson 203, by phone (845-758-7502 or 845-758-7409), or by email at ILL@bard.edu at least two days before the due date. Some lending institutions do not permit renewals.

Why don't I see all my older requests when I look at my request history?

From time to time we purge older records from ILLiad. Our policy is to keep requests online for several years order to comply with record keeping requirements of the copyright law.

What is electronic delivery?

Many libraries ship photocopies of articles to us in electronic format. In the past we printed these articles before delivering them to you. Now, through ILLiad, we are able to offer you the option of electronic delivery of these articles in PDF format (Adobe's Portable Document Format). You can read more about electronic delivery on the Electronic Delivery Information page.

Who do I contact if I have problems with or questions about ILLiad?

The ILL office in Stevenson 203 or by email at ILL@bard.edu. Also users can contact Alexa Murphy (x7409; amurphy@bard.edu) for more information.

Why does my browser say that you're sending a cookie? What's in it?

The technology that we use sends a Session ID to be stored on your machine. You can refuse this cookie and still be able to use ILLiad without any problems.

Logon to ILLiad

Research Instruction

To schedule a research workshop tailored to your students' needs, please contact Betsy Cawley (cawley@bard.edu or 845.758.7064) or Jeremy Hall (jhall@bard.edu or 845.758.7675).