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Apr 13 / BARD CEP

Financial & Administrative Manager-WA

Organization: EcoAdapt

Position Title: Financial & Administrative Manager

Location:  WA

Hours and Compensation:  Full time.

Application Deadline: April 18, 2014.


Job Description:

EcoAdapt seeks a Financial and Administrative Manager who will lead the financial accounting and human resources management activities for our growing, creative and dynamic nonprofit research organization.

EcoAdapt is a nonprofit organization of 10 staff based on Bainbridge Island, WA that provides expertise in supporting, training, and assisting governments, organizations, and individuals to continue to do what they do effectively, even in the face of climate change. Please explore what we do at [[|]].

Essential Duties and Responsibilities

-Work closely with the EcoAdapt team to guide and undertake the financial and human resource administrative activities in concert with the organization’s mission and goals,

and of course maintain compliance with laws and regulations.

-Effectively and efficiently communicate Finance and HR activities to staff, Directors, and the Board.

-A commitment to the mission of the organization and dedication to fiscal operation integrity.

-Be able to laugh when the pressure is on and shout with joy when success is achieved!

Financial Management

-Evaluate, develop and implement effective and efficient financial systems and processes providing for effective internal control, accurate and timely financial reporting,

and efficient operations.

-Undertake internal accounting and reporting functions – activities from basic bookkeeping to payroll/retirement plan processing to journal entries to general ledger account reconciliations.

-Lead the project accounting activities for EcoAdapt’s federal and state government, non-government, and foundation contract and grant based projects, including budgeting and compliance with financial reporting requirements (Federal OMB compliance), and management of our annual Federal Indirect Cost Rate Proposal process.

-Plan for and manage a regular audit process – ensure strong operational and financial controls and that the highest levels of integrity and transparency are maintained.

-Work closely with an external accountant to prepare the annual IRS Form 990.

Human Resources

-Help maintain personnel policies, compensation and benefits administration, payroll administration, recordkeeping, and employee relations as needed to ensure EcoAdapt’s compliance with federal and state labor laws.


A successful Financial & Administrative Manager applicant will likely have:

-Five or more years of experience in funds accounting, including federal grant management, preferably in a non-profit corporation setting.

-Bachelors’ degree in Accounting/Finance, Business or related degree

-Working knowledge of GAAP, FASB, and other financial accounting and contract management standards, including Federal OMB guidelines for grants and contracts.

-Demonstrable experience in human resources management and benefits administration

-Quickbooks Pro experience a plus. Fluency with Microsoft Office software, and familiarity working in a computer network environment and with collaborative on-line workspaces (Google Docs) is extremely helpful.

EcoAdapt’s Compensation Philosophy

EcoAdapt’s policy is to provide compensation that is fair, reasonable, and consistent with the compensation paid in the nonprofit sector for positions of comparable complexity and responsibility without regard to race, color, religion, gender, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other basis protected by law.

EcoAdapt is a distributed organization with team members located throughout the United States who work primarily from home offices. However, this position is based at the EcoAdapt headquarters on Bainbridge Island, Washington.

How to apply

How to apply:

Interested candidates should send a cover letter and full resume detailing your experience to[email protected]. Please indicate “Financial & Administrative Manager-EcoAdapt” in the subject line of all email correspondences. No phone calls please.

Your cover letter should include the following:

  1. Highlights of your specific experience that meets the position’s needs
  2. A brief explanation of why this is the ideal job for you
  3. Your salary requirement and justification

Application deadline has been Extended to April 18, 2014.

Thank you!

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