Bard Prison Initiative

Office Manager - New York City

Employer Website: http://apply.interfolio.com/110798
The Bard Prison Initiative seeks a full-time Office Manager. This role will sustain the growth of BPI’s NYC Office by fostering an inclusive, safe, and productive office environment for staff, students, and alumni. This role manages the guest experience and serves as the point of contact for visitors, including alumni and students. Additionally, the individual is responsible for the office facility services. 

Administrative

• Serve as the office receptionist
• Answer telephone and field calls appropriately
• Ensure arrangements are made for visiting staff
• Provide administrative support to the Director of NYC Programs
• Manage calendars, coordinate travel, prepare itineraries, and file expenses
• Preparation and submission of expenses

Staff Engagement

• Clearly and consistently communicate with BPI colleagues, informing them of office plans, policies, and procedures, and also integrate employee feedback to improve culture
• Assist with onboarding and off-boarding of staff and interns as needed by creating gift bags for new hires, updating organizational charts, updating distribution lists
• Support planning and coordination of in-office team events (e.g., new hire breakfast/lunch, team lunches); holiday parties and gifting
• Respond to staff queries

Space Management
In partnership with the Director of NYC Programs, the Office Manager oversees the management of the NYC office by:

• Maintaining an organized office environment
• Assisting with organizing office operations and procedures
• Manage vendors (e.g., cleaning, security, etc.)
• Managing the calendar of the NYC conference room and communal spaces
• Addressing office management issues as they arise
• Ensuring compliance with Bard College’s health and safety protocols
• Serving as after-hours emergency contact of NYC office security (e.g., access control is not working, other issues)

Supplies and Equipment

• Manage office logistics, including ordering supplies, office snacks, and tracks the office supply costs against pre-existing budgets
• Maintain all office equipment
• Manage alumni computer loaner equipment on behalf of NYC team
• Coordinate incoming and outgoing postal and express mail, packages, and deliveries

Qualifications

• High School Diploma or GED
• Ability to type
• Knowledge of spreadsheets (Google Docs, Excel)

About BPI

Formed in 1999 to address the mass incarceration crisis, the Bard Prison Initiative (BPI) defies expectations of who college is for and where it might lead. For twenty years, BPI has reimagined and redefined questions of availability, affordability, and expectations typically associated with college in America. One of the most rigorous and effective college-in-prison programs in the country, BPI is now extending its radical intervention in educational inequity outside of prison through the Bard Microcolleges and BardBac.

Salary range: $62,500-$65,000

To Apply
Submit a resume, cover letter, and contact information for three professional references including email address and phone number through Interfolio at http://apply.interfolio.com/110798

AA/EOE