Bard Graduate Center
Manager of Grants & ContractsCelebrating its 25th Anniversary, Bard Graduate Center is seeking a motivated, entrepreneurial, experienced development professional with a passion for education and the arts who is ready to join an established team building support for an internationally recognized institution dedicated to the research and exhibition of the decorative arts, design history and material culture.
The Manager of Grants & Contracts reports directly to the Chief Advancement Officer and is a key member of a five person Development team. He/she is Bard Graduate Center’s lead development writer, creating primary institutional fundraising documents including proposals, case statements, and appeals. The Manager is responsible for maintaining a strong base of institutional support by securing grants and sponsorships from foundations, government agencies, and corporations for a range of priorities, including financial aid, curricular initiatives, research, exhibitions, publications, and general operations. The Manager works closely with faculty and curators to identify funding opportunities from government and institutional prospects, develop proposals and facilitate contracts for funded projects. When needed, Manager will retain and work closely with contracted grant writers.
PRIMARY DUTIES & RESPONSIBILITIES
Grant Writing and Management
- Write grant proposals, letters of interest, and reports to foundations and government agencies. Manage the logistics of proposal submission.
- Maintain existing database and archives of grants submitted and received as well as all interim and final reports.
- Establish current and mid-range priorities for grants targeted to institutional needs, priorities, and special projects and those providing support for faculty research and exhibitions.
- Work with Development staff to research and identify potential funding sources for faculty research, academic initiatives, exhibitions, and operations.
- Facilitate discussions concerning research opportunities.
- Collaborate with faculty and staff to develop areas for potential funding.
- Work with staff and faculty to gather required support materials including budgets, biographies, statistics, press, and publications among other materials.
- Liaise with Finance Department to develop shared project budgets.
- Create resources to support faculty and staff with individual research grant submissions.
- Accompany BGC representatives on solicitation and stewardship meetings. Prepare and conduct appropriate briefings prior to prospect/institutional interaction.
- Support the work of the Chief Advancement Officer and other development staff as assigned.
- Carefully track the progress of projects funded through restricted gifts and endowments ensuring that reporting requirements are met.
- Work closely with BGC staff and faculty to ensure that projects are meeting stated goals.
- Prepare reports and communications to funders and others.
- Working closely with Chief Advancement Officer to draft case statements, proposals, appeals, acknowledgement letters and other written communications that help BGC meet its strategic fundraising goals.
- Work closely with staff throughout the institution to maintain files with updated language for numerous exhibitions and initiatives as well as credit lines.
- Write annual scholarship reports and other stewardship communications.
- Maintain a portfolio of institutional funders for ongoing cultivation and stewardship.
- Prepare an annual plan that delineates financial as well as strategic goals and appropriate metrics.
- Complete an annual program review of results, determine strengths and challenges of the program, and modify plans accordingly.
- Prepare monthly progress reports.
- Excellent writing skills
- Master's degree in a related discipline
- 3 years or more experience in a position that includes writing and fundraising with a successful record of securing grants from NEA, NEH and other government sources as well as major national and international foundations
- Knowledge of sponsorship policies and procedures as well as business principles governing grants
- Excellent communication, interpersonal, and organizational skills
- Entrepreneurial, strategic, and results achievement orientation
- Collaborative team player
- Working knowledge of grants.gov and other web-based granting agency technologies, word processing, database (Raisers Edge), spreadsheet, and search engines
- Proposal experience in a research university.