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Jan 31 / BARD CEP

Pollinator Program Assistant- OR

Organization: The Xerces Society

Position Title: Pollinator Program Assistant

Location: Portland, OR

Hours & Compensation:$29,000 – $35,000 annually, depending on experience

Application Deadline: February 14, 2014

SCOPE: As part of the pollinator program and under the direction of the Pollinator Program Administrator, the Pollinator Program Assistant will provide administrative and outreach support for all workshops and events, provide administrative assistance to pollinator program staff across the country, provide communication support for the program, and assist in all other aspects of the Pollinator Conservation Program.

MAJOR JOB ACTIVITIES: Working closely with the Pollinator Program Administrator and other program staff, the Pollinator Program Assistant will support the program in the following ways:

Pollinator Program Staff conduct over 100 events a year, reaching thousands of people. The program assistant will help manage workshops and public events including:communicating with diverse partners to help organize and set up events,establishing and managing online event registration systems, web pages, and email announcements,tracking registration payments,assembling and shipping event materials,managing contact information for event participants, andassisting in follow-up surveys with event participants.

The Pollinator Program receives numerous requests for information, speakers, materials, and more every week. The program assistant will provide outreach support including:serving as the first line of response to telephone and email inquiries from the public,supporting outreach activities by mailing fact sheets, books, and publications, andtracking outreach successes.

The Pollinator Program produces ground-breaking publications to relay the latest science-based information to the public for on-the-ground conservation. The program assistant will support communications, including:creating and sending email announcements,using Adobe InDesign to create professional publications,tracking and managing publication inventory, including proofreading, editing, and ordering publications, andupdating and maintaining pollinator program web pages.

Program staff reside in regional offices across the country, the program assistant will provide general administrative assistance to regional staff including:sending publications and other outreach materials,scheduling meetings,making travel and lodging reservations, andother general office duties.

Assist in other program activities as needed.


College Degree (ideally in biology, natural resource management, environmental science, nonprofit administration, etc.) or equivalent experience;Background in office administration (2+ years preferable) or similar experience;Experience managing events;Excellent computer skills, including strong familiarity with the following programs: MS Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat, Adobe InDesign, and Internet;Excellent organization and high level of attention to detail;Ability to juggle multiple tasks while meeting shifting deadlines;Preferred experience working with WordPress websites;Preferred experience working with Constant Contact email, event marketing, and surveys;Excellent written, communications, and time management skills;Experience creating professional looking documents and correspondence;Ideal candidate will be technologically savvy;Proven ability to work as a member of a team;Ability to complete work with little supervision;Aptitude for recognizing areas for improvement and capability to actively come up with innovative solutions;Good sense of humor; andDedication to environmental conservation (specific knowledge of invertebrates is not required).

TERMS: This is a full-time, permanent position, and we are an at will employer. The Xerces Society is an equal opportunity employer committed to workforce diversity.

SALARY: $29,000 – $35,000 annually, depending on experience

BENEFITS: This position includes a generous benefits package: eleven paid holidays, paid time off, medical and disability insurance, an annual public transportation pass, membership in a car share program, a health savings account pre-tax contribution benefit option, and a flexible work environment. After first year of employment, eight percent of the base pay will be contributed toward a SEP retirement account.

LOCATION: Portland, Oregon

MORE INFORMATION: For more information about the Xerces Society and our programs, please see our website at

APPLICATION: No phone or drop by inquiries, please. Individuals interested in this position should e-mail a cover letter, resume, and the names and contact information for three references as a single attachment in MS Word or Adobe PDF format. Write “Pollinator Program Assistant Job Search” in the subject line of the email and send to:

Mary Ann Lau
[email protected]

DEADLINE: February 14th 2014 5 pm PST.

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