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Feb 9 / BARD CEP

Administrative Assistant-Berkeley, CA.

Organization: Family Violence Appellate Project

Position Title: Administrative Assistant

Location: Berkeley, CA

Hours & Compensation:  Part time, 20 hours/week

Application Deadline: February 25, 2014


Job Description:

Family Violence Appellate Project is the only organization in California dedicated to appealing cases on behalf of survivors of domestic violence. We are a start-up nonprofit agency whose mission is to ensure the safety and well-being of survivors and their children by helping them obtain effective appellate representation. We represent clients in the California Courts of Appeal, submit amicus curiae (friend-of-the-court) briefs in cases of statewide importance, work to get domestic violence cases published so they can be used in court, provide training services to domestic violence attorneys and advocates, and assist people who represent themselves in appeals. If you are interested in being part of a new and exciting resource for domestic violence survivors and advocates in California, this is the place for you!

FVAP is seeking a part-time Administrative Assistant to join our small but exceptional and dynamic staff of attorneys and volunteers in a significant “back office” role in support of social justice. The ideal candidate will help ensure that the office is running efficiently and effectively and will be willing to pitch in wherever needed to support a start-up nonprofit. The position is non-exempt, 20 hours/week, and at-will. The immediate supervisor is the Executive Director.

Essential Duties and Responsibilities

Duties include the following (other duties may be assigned):

  • Provide a full range of administrative support including processing incoming and outgoing mail, printing, copying, filing, answering phones and organizational email, formatting and finalizing letters and other documents, scheduling meetings, and responding to other administrative requests as needed.
  • Perform basic bookkeeping functions, including entering donations and expenses into Quickbooks, processing checks, and ensuring the monthly books are accurately and timely closed for the outside accountant.
  • Accurately and timely prepare and send tax receipt letters to donors.
  • Maintain databases of organizational contacts, donors, volunteers, and grant reporting deadlines and requirements.
  • Perform functions related to maintenance of web site information, production of e-newsletters, and social media postings.
  • Assist with compiling grant applications and reports.
  • Consult and work cooperatively with others.
  • Comply with all agency policies and procedures.

Physical and Environmental Conditions

Performance of duties and tasks uses standard office equipment, including telephone equipment and computers. Work is performed inside with exposure to heating and air-conditioning. Must be able to lift and carry 25 lbs.

Required Qualifications and Experience

  • Excellent organizational skills and attention to detail;
  • Ability to adapt to and work in the fast-paced environment of a start-up nonprofit agency;
  • Willingness to pitch in and help out as needed;
  • Ability to manage multiple tasks and projects effectively;
  • Strong verbal and written communication skills;
  • Strong interpersonal skills in order to collaborate closely with others; and
  • Proficiency with all standard office computer programs.

Preferred Qualifications

  • A commitment to working on behalf of survivors of domestic violence and their children;
  • Prior experience communicating with survivors of domestic violence or individuals in crisis;
  • Knowledge or experience with basic bookkeeping and Quickbooks;
  • Knowledge or experience with Salesforce databases; and
  • Nonprofit administration experience.

The position is 20 hours/week. The work schedule can be negotiated to accommodate the candidate’s and FVAP’s needs, with a preference for a three-day-a-week schedule. Hourly wage is based on experience and is comparable to similar positions in Alameda County.

FVAP is an equal opportunity employer. Individuals of all races, ethnicities, national origins, religions, ages, sexes, sexual orientations, and gender identities, as well as persons with disabilities and survivors of domestic violence, are encouraged to apply.

FVAP is located in Berkeley, California, near the corner of Telegraph and Ashby. We are convenient to multiple bus lines and about a 15-20 minute walk from the Ashby BART station. You can learn more about us at

How to apply:

Please email or mail a cover letter, resume, three professional references, and your salary requirement by February 25, 2014 to:

Erin Smith

Family Violence Appellate Project

2850 Telegraph Ave. Suite 500

Berkeley, CA 94705

[email protected]



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