The Faculty Research and Travel Fund supports professional work by faculty members (6/13ths time and above). This fund provides reimbursement of up to $2,000 for professional work during an academic year. Qualified expenses do not require preapproval and reimbursements can be requested up to three times per year before each semester's deadline.
Eligible Expenses
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Archival and/or Field Research
These may include travel and research expenses for the faculty member in question as well as hiring of research assistants, translators, etc. The faculty member provides a brief statement connecting the research to a specific ongoing research project.Conference Presentation
These may include expenses associated with conference presentation, or acting as an officer on the board of the conference’s presenting organization whose attendance is required. Participation in workshops or other collaborative settings may also fall under this provision if directly related to a professional project. The faculty member provides confirmation of the presentation or a statement relating conference participation to specific scholarly, curricular, and/or professional development goals.Presentation and/or Performance of Artistic or Scholarly Work
These may include expenses related to presentation and/or performance of artistic or scholarly work. The faculty member provides a statement explaining the importance of the expenses for the project in question.Production of Artistic or Scholarly Work
These may include expenses related to materials and supplies for the production of artistic or scholarly work, excluding books, journals, and memberships.- For technical fields, this might include software or datasets but will exclude hardware and technical equipment.
- For scholarly research, it might include website access or purchase of collected research materials.
- For books and journal articles, it might include subvention funds, image reproduction, page charges, indexing costs, editorial assistance, or manuscript review
- For artistic projects, it might include supplies fundamental to artistic production, such as film stock, canvases, raw materials, etc.
Important Dates
One check request per semester with all allowable expenses and documentation will need to be submitted to the appropriate administrative support staff for submission to the Controller’s Office by the following deadlines:Research activity that takes place after May 31 will fall within the next fiscal year.
Fall Deadline: December 31 Check mailing date: January 31
Spring Deadline: May 31 Check mailing date: June 30
Summer Deadline: August 31 Check mailing date: September 30
Reimbursement Procedure
To receive reimbursement:- Complete the Check Request Form.
- Please attach a paragraph describing the professional project and an itemized list with summary of expenses for which you are seeking reimbursement. Include documentation of any performance or presentation and original, itemized receipts. Be sure to adhere to all business office policies and meal reimbursement rates*.
- Give this packet to your divisional administrative assistant for processing.
Reimbursement Procedure
Reimbursement Requirements:- Please be sure to fill out the form with legal name or Bard ID# and the address to which you would like your check mailed.
- All receipts should be itemized, original receipts. Credit card statements will not be accepted.
- All requests must be signed by the Dean of the College or an appointed staff member in the Dean of the College Office.
- Bard College is tax exempt and taxes will not be reimbursed. Please make every effort to go through the purchasing office to avoid tax on allowable expenses.
- Travel-On is an authorized agent for Bard College common carrier travel. Most travel can be booked through their online system and charged directly to the College. Faculty are encouraged to use the site for rental cars, hotels and train transportation as well as airfare. Faculty administrative support staff can assist with these reservations.
- For other expenses, you may be able to go through an approved vendor to avoid paying out of pocket: for a list of vendors used by Bard College please see the administrative support staff in your division/program or email the Purchasing Office at [email protected].
- Reimbursements outside of the deadlines below will fall into the next reimbursement window. Checks will not be issued off-cycle.
Meal Reimbursement Rates
The rates below are per person.
*Detailed receipts for each expense are required for all reimbursements; credit card slips will not be accepted as a receipt. The College will not reimburse for unreasonable or excessive food, beverage and miscellaneous expenses.Meal Without Itemized Receipt With Itemized Receipt Breakfast $7.00 up to $10.00 Lunch $10.00 up to $15.00 Dinner $20.00 up to $30.00 Bard College Mileage Reimbursement Rate
Bard College currently mirrors the optional standard mileage rates issued by the IRS. Visit the IRS Mileage PageContact Us
Note: The Controller's Office must approve all requests that deviate from the guidelines as stipulated in this website.-
Contact the Budget OfficeQuestions about budget management can be directed to:
Bard College Business Office
PO Box 5000
(30 Campus Road)
Annandale-on-Hudson, NY 12504-5000
Location: Physical Plant
E-mail: [email protected]