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Office of Student Accounts

Fees, Payment, and Refunds


Fees, Payment, and Refunds 2011–2012


Comprehensive Fees 2011-2012


Fees		 First-Year
Students 		Returning
Resident 		Returning
Off-Campus
Tuition 1 $42,476 $42,476 $42,476
Room 6,168 6,168 0
Board 2 6,118 6,118 0
Campus facilities fee 0 0 294
Health services fee 3 660 660 660
Student activity fee 170 170 170
Security deposit 4 225 0 0
ID card fee 4 5 0 0
Meal Charge for L&T 4 570 0 0
Meal Charge for Citizen Science4 570 0 0
Total $56,962 $55,592 $43,600
  1. Students registering for more than 20 credits will be charged a fee of $1,328 for each additional credit.
  2. All resident students are required to take the meal plan.
  3. Health services coverage is required for all enrolled students.
  4. The Language & Thinking Workshop meals, security deposit, and student ID card fees are one-time only charges and are included in the June and July payments.  The Citizen Science Workshop meals is a one-time only charge included in the November payment.  All students taking the workshops are required to take the meal plan.

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Payment Schedule 2011-2012

Bard College offers the Bard Budget Plan for monthly payments. For those electing not to participate in the Bard Budget Plan, payments are due as follows.
Fees First-Year
Students 		Returning
Resident 		Returning
Off-Campus
May 1, 2011 1 $500 $500 $500
June 20, 2011 2 4 14,298 13,898 10,900
July 20, 2011 2 4 14,298 13,898 10,900
November 21, 2011 3 5 14,468 13,898 10,900
December 20, 2011 3 13,398 13,398 10,400
Total $56,962 $55,592 $43,600
  1. The May 1 non-refundable deposit of $500 will be applied as a credit to the Spring charges. For graduating seniors, the credit will be applied after Commencement.
  2. Fifty percent of the approved Fall term financial aid may be deducted from this installment. The remaining fifty percent may be deducted from the July installment.
  3. Fifty percent of the approved Spring term financial aid may be deducted from this installment. The remaining fifty percent may be deducted from the December installment.
  4. For transfer students not taking the Language & Thinking Workshop, the June and July payments are $14,063 for resident students and $11,065 for off-campus students.
  5. For Fall transfer students not taking the Citizen Science Workshop, the November payment is $13,898 for resident students and $10,900 for off-campus students.

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Billing

Billing statements reflect balances due for comprehensive tuition and fees. Miscellaneous charges assessed by various College departments are also itemized on the statements, including infirmary costs, dormitory charges and fines, key and ID card replacement costs, graduation fees, and photography and studio art fees. Statements are mailed 20 days before each scheduled payment due date. Balances should be paid promptly; overdue balances are subject to a late charge of 1% per month (12 percent per year).   Accounts more than15 days late in payment are subject to an additional $25 late fee. Late charges on amounts to be paid by financial aid that has not yet been credited to a student’s account will not be waived unless Bard College is at fault for late processing of the aid.   

Students who take a leave of absence for study abroad are charged a $300 administrative fee.



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Payment Options

The annual comprehensive fees are payable in four installments per year: the Fall term costs in June and July, and the Spring term costs in November and December. The College offers the Bard Budget Plan (BBP), which allows payments of the comprehensive fees to be made in 10 equal installments. Click here to find out more about the Bard Budget Plan.

Prepaid debit card accounts, accessed by the student’s ID card, are available for purchases at the bookstore and dining facilities.



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Tuition Prepayment Plan

Bard College offers a four-year tuition prepayment plan to incoming first-year students who do not receive financial aid toward tuition costs. The cost of tuition for each year of the student’s four-year tenure is stabilized at the first-year amount. For those electing this option, payment of $169,904 (4 x the 2011-12 tuition of $42,476) is due by July 20, 2011. We regret that payment extensions beyond this date are not available. If a student withdraws from the College before completing four years of study, the excess credit balance is refundable. The prepayment plan applies to tuition only; room, board, and fees are payable as due.


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Financial Aid as Applied to Billing

Financial aid is administered by the Office of Financial Aid, not by the Office of Student Accounts. Students eligible for financial aid receive an awards letter. If a scholarship or grant other than those listed in the awards letter is to be used as a credit, a letter of intent from the sponsor of the outside award must be submitted to the Office of Student Accounts before May 13.

Financial aid that has been approved by the Financial Aid Office is credited on billing statements by that office, not by the Office of Student Accounts. Financial aid credits are listed only if all required pertinent items have been submitted to and approved by the Financial Aid Office. Payment in lieu of missing financial aid is due as billed on the statement and is subject to late charges if not received by the due date. Parent and student loans (PLUS, CitiAssist, Key, Signature, Stafford, and the like) are credited to students' accounts only after written confirmation of approval is received from the lending agencies. Students who receive financial aid and elect to participate in the Bard Budget Plan should enter the approved financial aid figures (excluding College stipend and employment funds) on the worksheet of the Budget Plan application.

Students who do not participate in the Bard Budget Plan may deduct 50 percent of the approved fall term financial aid (excluding College stipend and employment funds) from the installment due in June. The remaining 50 percent will be credited on the July installment. Similarly, 50 percent of the approved spring term financial aid may be deducted from the November installment, and the remaining 50 percent from the December installment. Bard College prohibits the use of any current-year financial aid for payment of past-due balances from previous years.

Click here to find out more about the Bard Budget Plan.

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Annual Enrollment Deposit

For first-time applicants, the $500 annual deposit is due by May 1, 2011; for returning students it is due by April 1. Note that it is a deposit for the entire 2011-12 academic year, not just for the fall 2011 semester. The deposit is made in spring 2012 for purposes of housing and course selection for the upcoming fall term and is retained for purposes of registration for the following spring term. It may be applied toward the final payment for the 2011 spring term or left on the account to be used as the deposit payment for the following academic year.

If the deposit is paid in the spring of 2011 and the student decides not to attend for the fall semester, the deposit will be refunded only if the Office of Student Accounts receives written notification by the last day of spring term classes (May 17, 2011) of the student’s decision to withdraw or take a leave of absence, and the student has neither registered nor participated in room draw. If it is paid and the student has participated in room draw or has registered and then takes a leave or withdraws, the deposit is not refundable but remains as a credit on the account. If the student attends for the fall term and decides to take a leave of absence or withdraw for the following spring semester, the deposit (being an annual, not a semester, deposit) is not refundable, but remains as a credit on the account. 

These same terms apply to students who take personal or academic leaves or who are dismissed or placed on mandatory or conditional leaves of absence. If the deposit is paid for a first-time applicant and the student decides not to attend, it is not refunded. 

For graduating seniors, the deposit is credited to the account after Commencement.



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Leave/Withdrawal Refund Schedule

A student who takes a leave of absence or withdraws after the first day of classes must complete a leave or withdrawal form at the Dean of Students Office AND a separate form at the Office of Student Accounts. The forms must include an official leave/withdrawal date, which will determine if a refund will be given and the amount of such a refund. Financial aid recipients should also confer with the Financial Aid Office to determine the amount of aid that is removed from their student accounts. In no case is the $500 enrollment deposit refunded. If the leave or withdrawal date is before the first day of classes, the semester charges are reversed in full. If the leave or withdrawal date is on or after the first day of classes, tuition and board can be refunded on a prorated basis; no refunds are given for required fees and room charges. No refunds for tuition are given for leaves/withdrawals occurring after the fourth week of classes. The full meal plan charge for the current semester remains on the account if the student withdraws during the last six weeks of the semester.

For returning students, the schedule of the TUITION charge is as follows:
Withdrawal Occurs During Tuition Charge
1st week of classes 20 percent
2nd week of classes 40 percent
3rd and 4th week of classes 70 percent


For first-year students who enroll in the three-week Language and Thinking and Citizen Science Workshops, the first day of L&T is the first day of classes of the fall semester and the first day of Citizen Science is the first day of classes of the spring semester. If a leave of absence or withdrawal occurs at any time during these workshops, 80 percent of the semester's tuition charge is reversed. If the leave/withdrawal date occurs within two weeks after the end of these workshops, 30 percent of the semester's tuition charge is reversed. No refund is applicable beyond the fifth week of classes.

For first-year students, the schedule of the TUITION charge is as follows:
Withdrawal Occurs During Tuition Charge
L & T (first 3 weeks of fall)
Citizen Science (first 3 weeks of spring)		 20 percent
4th and 5th week of classes 70 percent


No refund of tuition, housing, and required fees is given in the case of expulsion or suspension.

Please refer to the College catalogue for specific information regarding refund eligibility.

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Enrollment Confirmation

Each April and October, students must declare, in writing, their plans with respect to enrollment for the following semester. This applies to students who plan to take a leave or to withdraw from the next term, as well as to students who plan to enroll. Students who are enrolled at the Annandale campus are given enrollment forms which they must complete and submit in person to the Office of Student Accounts.   Students who are enrolled in a Bard auxiliary program or who are on a leave can send written notifications as to their plans via e-mail or regular mail. Financial holds are placed on the accounts of students for whom our office does not receive a written enrollment status declaration. These holds prevent the release of transcripts and academic information, and prevent participation in registration and room draw.   A $25 fee must be paid before the hold is removed.

 Prior to the start of each term, students’ enrollment for that term must be validated at the opening day of the financial clearance session.   Enrollment holds are placed on the accounts of students whose enrollment has not been validated by our office. A $100 fee must be paid before the hold is removed and enrollment for that term is validated. 

Changes in registration status from full-time to part-time must be submitted in writing to the Office of Student Accounts prior to the end date of the drop/add period for the term. No refund of tuition is approved for registration changes posted after this date. 

A student who has registered for an upcoming term and then decides to take a leave or withdraw must notify the Office of Student Accounts in writing prior to the scheduled financial clearance date of that term in order to be eligible for a refund.

Students who leave during a semester are required to file a “Leave” form (in writing) with the Office of Student Accounts, even if they have filed forms with other College offices.  The effective date of the leave is the date on which this form is submitted to our office. Charges for the term are applicable on the basis of this effective date.



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Financial Clearance

Students’ accounts must be current with respect to payments and financial aid matters before financial clearance is issued for participation in registration and room draw and for start-of-term enrollment validation. The financial clearance dates are noted on statements and in correspondence sent both to parents or guardians and to students prior to these scheduled events. Accounts not cleared prior to the financial clearance dates are subject to financial holds; a $100 fee is applicable before such holds are removed.

We encourage you to call the Office of Student  Accounts in advance of these dates to verify the financial clearance status of the account, in order to avoid unexpected complications.


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Returned Checks

The first check not honored upon presentation will be charged back to the student's account with a fine of $35 or 1 percent of the face amount of the check, whichever is greater. A second returned check will be fined $45 or 1 percent; additional returned checks will be fined $55 or 1 percent. If the College receives several returned checks from an individual, it reserves the right to require that individual to pay by bank cashier's check or money order. If a check used to provide financial clearance is returned, registration and room reservation will be cancelled and the account will be assessed a $100 late enrollment fee in addition to the returned check fine.

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Disclosure Agreement

In order for Bard College to comply with federal laws about disclosure of its policy with respect to collection of unpaid accounts, each student must sign and return the Retail Credit Disclosure Agreement.

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International Students

A Declaration of Finances must be received from all foreign nationals before a Certificate of Eligibility (Form I-20) will be issued. The form and the certificate are needed to obtain a visa. Students who wish to be considered for financial aid should return the Foreign Student's Financial Aid Application to the College. Internal Revenue Service regulations require all holders of F or J visas to file tax returns for their scholarship awards. For further information, contact the Office of Admission.

Click here for more information on International Student Admission.

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Address Changes

Students and their parents or guardians are responsible for sending written notification of billing address changes or corrections to the Office of Student Accounts. Address changes made at other Bard offices do not change the billing address.

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Wiring Information

Wire transfers may require a processing time of 3 to 5 days or longer, and accrue bank processing fees of at least $35.00, depending on the banks involved. When arranging a wire transfer, please remember to add this processing cost to the amount being transferred. If a wiring fee retained by a bank creates a balance due on the student's account, it remains as an unpaid balance due; it is not absorbed by the College.

Please contact the Office of Student Accounts for wiring information.

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Mailing and Contact

Mailing Information
Payment can be made by check, money order, wire, or cash. Our office does not accept credit card payments. Make checks payable to Bard College and write the student's ID number on the check.

Mail payments to:
Bard College
Office of Student Accounts
PO Box 5000
Annandale-on-Hudson, NY 12504-5000
When using overnight services, send to:
Bard College
Office of Student Accounts
30 Campus Road
Annandale-on-Hudson, NY 12504-5000
Phone: 845-758-7520
Fax: 845-758-7125

Contact
For more information about Finances at Bard, contact the staff at the Office of Student Accounts:

For information regarding financial aid, contact the Financial Aid Office at 845-758-7526.

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