Office of Student Accounts

Fees, Payment, and Refunds 2008–09

• Comprehensive Fees 2008-2009
• Payment Schedule 2008-2009
• Billing
• Tuition Prepayment Plan
• Financial Aid as Applied to Billing
• Annual Enrollment Deposit
• Leave/Withdrawal Refund Schedule
• Enrollment Verification
• Financial Clearance
• Returned Checks
• Disclosure Agreement
• International Students
• Address Changes
• Wiring Information
• Mailing and Contact

Comprehensive Fees 2008-2009

Fees	First-Year Students	Returning Resident	Returning Off-Campus
Tuition 1	$37,574	$37,574	$37,574
Room	5,458	5,458	0
Board 2	5,408	5,408	0
Campus facilities fee	0	0	270
Health services fee 3	660	660	660
Student activity fee	140	140	140
Security deposit 4	225	0	0
ID card fee 4	5	0	0
Meal Charge for L&T 4	650	0	0
Total	$50,120	$49,240	$38,644

1. Students registering for more than 20 credits will be charged a fee of $1,176 for each additional credit.
2. All resident students are required to take the meal plan.
3. Health services coverage is required for all enrolled students.
4. The Language & Thinking Workshop meals, security deposit, and student ID card fees are one-time only charges and are included in the June and July payments. All students taking the workshop are required to take the meal plan.

Payment Schedule 2008-2009

Bard College offers the Bard Budget Plan for monthly payments. For those electing not to participate in the Bard Budget Plan, payments are due as follows.

Fees	First-Year Students	Returning Resident	Returning Off-Campus
May 1, 2008 1	$500	$500	$500
June 30, 2008 2 4	12,750	12,310	9,661
July 31, 2008 2 4	12,750	12,310	9,661
November 28, 2008 3	12,310	12,310	9,661
December 31, 2008 3	11,810	11,810	9,161
Total	$50,120	$49,240	$38,644

1. The May 1 non-refundable deposit of $500 will be applied as a credit to the Spring charges. For graduating seniors, the credit will be applied after Commencement.
2. Fifty percent of the approved Fall term financial aid may be deducted from this installment. The remaining fifty percent may be deducted from the July installment.
3. Fifty percent of the approved Spring term financial aid may be deducted from this installment. The remaining fifty percent may be deducted from the December installment.
4. For transfer students not taking the Language & Thinking Workshop, the June and July payments are $12,425 for resident students and $9,776 for off-campus students.

Billing

Statements showing balances due for tuition, fees, and miscellaneous charges are mailed about 20 days before each scheduled payment due date. Balances should be paid promptly; overdue balances are subject to a finance charge of 1 percent per month (12 percent per annum). Finance charges on amounts to be paid by financial aid that has not yet been credited to a student's account will not be waived unless Bard College is at fault for late processing of the aid.

Students can deposit money at the Office of Student Accounts for prepaid debit card accounts at the bookstore and dining facilities, and use their ID cards to access the accounts.

Tuition Prepayment Plan

Bard College offers a four-year tuition prepayment plan to incoming first-year students who do not receive financial aid toward tuition costs. The cost of tuition for each year of the student's four-year tenure is stabilized at the first-year amount. For those electing this option, payment of $150,296 (4 x the 2008-09 tuition of $37,574) is due by July 31, 2008. If a student withdraws from the College before completing four years of study, the excess credit balance is refundable. The prepayment plan applies to tuition only; room, board, and fees are payable as due.

Financial Aid as Applied to Billing

Financial aid is administered by the Office of Financial Aid, not by the Office of Student Accounts. Students eligible for financial aid receive an awards letter. If a scholarship or grant other than those listed in the awards letter is to be used as a credit, a letter of intent from the sponsor of the outside award must be submitted to the Office of Student Accounts before May 14.

Financial aid that has been approved by the Financial Aid Office is credited on billing statements by that office, not by the Office of Student Accounts. Financial aid credits are listed only if all required pertinent items have been submitted to and approved by the Financial Aid Office. Payment in lieu of missing financial aid is due as billed on the statement and is subject to late charges if not received by the due date. Parent and student loans (PLUS, CitiAssist, Key, Signature, Stafford, and the like) are credited to students' accounts only after written confirmation of approval is received from the lending agencies. Students who receive financial aid and elect to participate in the Bard Budget Plan should enter the approved financial aid figures (excluding College stipend and employment funds) on the worksheet of the Budget Plan application.

Students who do not participate in the Bard Budget Plan may deduct 50 percent of the approved fall term financial aid (excluding College stipend and employment funds) from the installment due in June. The remaining 50 percent will be credited on the July installment. Similarly, 50 percent of the approved spring term financial aid may be deducted from the November installment, and the remaining 50 percent from the December installment. Bard College prohibits the use of any current-year financial aid for payment of past-due balances from previous years.
 Click here to find out more about the Bard Budget Plan

Annual Enrollment Deposit

The $500 annual deposit is due by May 1, 2008. Note that it is a deposit for the entire 2008-2009 academic year, not just for the fall 2008 semester. The deposit is made in spring 2008 for purposes of room draw and registration for the upcoming fall term and is retained for purposes of registration for the following spring term. It may be applied toward the final payment for the 2009 spring term or left on the account to be used as the deposit payment for the following academic year.

If the deposit is paid in the spring of 2008 and the student decides not to attend for the fall semester, the deposit will be refunded only if the Office of Student Accounts receives written notification by the last day of spring term classes (May 20, 2008) of the student's decision to withdraw, and the student has neither registered nor participated in room draw.

If the deposit is paid and the student has participated in room draw or registered and then withdraws, the deposit is not refundable but remains as a credit on the account. If the student attends for the fall semester and decides to withdraw for the following spring semester, the deposit (being an annual, not a semester, deposit) is not refundable but remains as a credit on the account.

For graduating seniors, the deposit is credited to the account after Commencement.

If the deposit is paid for a first-time applicant and the student decides not to attend, the deposit is not refunded.

Leave/Withdrawal Refund Schedule

A student who takes a leave of absence or withdraws after the first day of classes must complete a leave or withdrawal form at the Dean of Students Office AND a separate form at the Office of Student Accounts. The forms must include an official leave/withdrawal date, which will determine if a refund will be given and the amount of such a refund. Financial aid recipients should also confer with the Financial Aid Office to determine the amount of aid that is removed from their student accounts. In no case is the $500 enrollment deposit refunded. If the leave or withdrawal date is before the first day of classes, the semester charges are reversed in full. If the leave or withdrawal date is on or after the first day of classes, tuition and board can be refunded on a prorated basis; no refunds are given for required fees and room charges. No refunds for tuition are given for leaves/withdrawals occurring after the fourth week of classes. The full meal plan charge for the current semester remains on the account if the student withdraws during the last six weeks of the semester.

For returning students, the schedule of the TUITION charge is as follows:

Withdrawal Occurs During	Tuition Charge
1st week of classes	20 percent
2nd week of classes	40 percent
3rd and 4th week of classes	70 percent

For first-year students who enroll in the three-week Language and Thinking Workshop, the first day of L&T is the first day of classes of the fall semester. If a leave of absence or withdrawal occurs at any time during the Language and Thinking Workshop, 80 percent of the fall semester tuition charge is reversed. If the leave/withdrawal date occurs within two weeks after the end of the L&T Workshop, 30 percent of the fall semester tuition charge is reversed. No refund is applicable beyond the fifth week of classes.

For first-year students, the schedule of the TUITION charge is as follows:

Withdrawal Occurs During	Tuition Charge
L&T Workshop (first 3 weeks)	20 percent
4th and 5th week of classes	70 percent

No refund of tuition, housing, and required fees is given in the case of expulsion or suspension.

Please refer to the College catalogue for specific information regarding refund eligibility.

Enrollment Verification

Students are required to verify their enrollment in person for each term at the financial clearance session scheduled at the start of the term. Those who do not will have enrollment holds placed on their accounts and will be required to pay a $200 fee in order to validate their enrollment for that semester.

Students are considered to be enrolled full time and are billed as such unless and until they submit written notification of part-time status to the Office of Student Accounts. Changes in enrollment from full time to part time must be submitted in writing prior to the end date of the drop/add period for that term. No refund of tuition is allowed for changes after the drop/add deadline date.

Financial Clearance

Students' accounts must be current and financially cleared prior to scheduled registration, room draw, and start-of-term dates. For financial aid applicants, current FAFSA and Profile documents must be on file before financial clearance is issued. The financial clearance dates are noted on statements and letters sent both to parents or guardians and to students prior to these scheduled events. Accounts not cleared prior to these dates are subject to financial holds and late charges. A $100 fee must be paid before such a hold is removed. We encourage you to call the Office of Student Accounts in advance of these dates to verify the financial clearance status of the account, in order to avoid unexpected complications.

Returned Checks

The first check not honored upon presentation will be charged back to the student's account with a fine of $35 or 1 percent of the face amount of the check, whichever is greater. A second returned check will be fined $45 or 1 percent; additional returned checks will be fined $55 or 1 percent. If the College receives several returned checks from an individual, it reserves the right to require that individual to pay by bank cashier's check or money order. If a check used to provide financial clearance is returned, registration and room reservation will be cancelled and the account will be assessed a $100 late enrollment fee in addition to the returned check fine.

Disclosure Agreement

In order for Bard College to comply with federal laws about disclosure of its policy with respect to collection of unpaid accounts, each student must sign and return the Retail Credit Disclosure Agreement.

International Students

A Declaration of Finances must be received from all foreign nationals before a Certificate of Eligibility (Form I-20) will be issued. The form and the certificate are needed to obtain a visa. Students who wish to be considered for financial aid should return the Foreign Student's Financial Aid Application to the College. Internal Revenue Service regulations require all holders of F or J visas to file tax returns for their scholarship awards. For further information, contact the Office of Admission.
Click here for more information on International Student Admission

Address Changes

Students and their parents or guardians are responsible for sending written notification of billing address changes or corrections to the Office of Student Accounts. Address changes made at other Bard offices do not change the billing address.

Wiring Information

Wire transfers may require a processing time of 3 to 5 days or longer, and accrue bank processing fees of at least $35.00, depending on the banks involved. When arranging a wire transfer, please remember to add this processing cost to the amount being transferred. If a wiring fee retained by a bank creates a balance due on the student's account, it remains as an unpaid balance due; it is not absorbed by the College.

Please indicate on the advice that the funds are to be used for tuition payment, and INCLUDE THE STUDENT'S FULL NAME AND ID NUMBER. If the student's name is not indicated on the advice, crediting of the funds to the student's account may be delayed or not applied at all.

The following information is needed for transferring of funds:

Pay to: JP Morgan Chase, N.A., New York, 4227 Albany Post Road, Hyde Park, NY 12538
Phone: 845-229-7111
Beneficiary: Bard College, 301177039665
ABA Routing No.: 021000021
Swift Code: CHASUS33

Mailing and Contact

Mailing Information
Payment can be made by check, money order, wire, or cash. Our office does not accept credit card payments. Make checks payable to Bard College and write the student's ID number on the check.

Mail payments to:

Bard College
Office of Student Accounts
PO Box 5000
Annandale-on-Hudson, NY 12504-5000

When using overnight services, send to:

Bard College
Office of Student Accounts
30 Campus Road
Annandale-on-Hudson, NY 12504-5000
Phone: 845-758-7520

Fax: 845-758-7336

Contact
For more information about Finances at Bard, contact the staff at the Office of Student Accounts:

• Kristin Betts, 845-758-7521, betts@bard.edu
• Carol Hosier, 845-758-7623, hosier@bard.edu
• Gwen Menshenfriend, 845-758-7520, gwen@bard.edu
• Viki Papadimitriou, 845-758-7520, viki@bard.edu

For information regarding financial aid, contact the Financial Aid Office at 845-758-7526.