What We Do
OIS includes a dedicated cadre of staff that work closely with project directors, program staff, and faculty on the successful submission of grant applications that meet College priorities. Also within OIS is the Office of Prospect Research (OPR), an important part of Bard’s fundraising efforts. OPR finds potential sources of funding and individual donors for the College and recommends outreach efforts. The OIS team has a diverse set of backgrounds that they use to assist you in thinking strategically about raising money for your Bard project. Please feel free to give us a call or stop by to meet with one of our staff members!
Bard College Awarded Grant through NYSERDA’s FlexTech Program
Bard College was recently awarded a $162,561 grant by New York State Energy Research and Development Authority’s (NYSERDA) Flexible Technical Assistance Program. This award will cover 60% of the cost of three projects integral to moving Bard’s Climate and Energy Master Plan forward. The grant will cover a detailed lighting audit of 56 buildings on Bard’s main campus, a feasibility study investigating converting the Library to geothermal heating and cooling, and the creation of a focused infrastructure improvement plan for 20 campus buildings totaling 431,000 square feet. Bard College will work with LaBella Associates and McKinstry Essention, LLC on these projects.
As part of the Climate and Energy Master Plan, Bard has developed a long-term road map for energy upgrades to move toward a net-zero campus and to phase out the use of fossil fuels. Bard is committed to expanding the use of geothermal systems and updating lighting fixtures to help achieve this goal. The consultants for the projects supported by this grant will audit various buildings on campus to recommend upgrades to lighting, heating and cooling systems, and other infrastructure improvements. These upgrades will help lay the foundation to transform Annandale into a net-zero energy and carbon-neutral campus ready to face the challenges presented by climate change. The College currently has a goal of the main campus reaching net-zero energy and carbon neutrality by 2035.
NYSERDA has supported several past projects including, the development of an Energy Master Plan, a project evaluating the feasibility of a small hydropower system on campus, and a website documenting the process of exploring sustainable micro hydropower using the Saw Kill, among others. More information can be found in Bard’s News and Notes at the link here.
For more information about sustainability initiatives at Bard, visit bos.bard.edu/energy-facilities-and-climate.
More about NYSERDA FlexTech
The NYSERDA Flexible Technical Assistance (FlexTech) Program Offers cost-shared technical services to help businesses operating in New York State make smart energy decisions. A dedicated team of engineers, technology experts, and energy consultants work with customers to create a customized assessment that identifies specific opportunities for reducing energy consumption and costs. For more information, visit https://www.nyserda.ny.gov/All-Programs/Programs/FlexTech-Program.
Bard College Awarded NYS Higher Education Capital Matching Grant (HECap)
Through a recent application to the New York State Higher Education Capital Match Program (HECap), Bard College was awarded a $146,000 grant for video communication technology equipment acquisition and upgrades across campus. This award was part of $57.2 million in funding designated to support critical infrastructure improvements at Ney York’s private not-for-profit colleges and universities. A total of 35 colleges and universities across the state received an award through HECap.
The rapid move to connected learning in March 2020 stressed the need for the College to have a robust digital infrastructure and appropriate classroom equipment in place. This grant will provide vital support for purchasing new video conferencing and live-streaming equipment and classroom upgrades that will enhance student and faculty learning and teaching experiences for years to come. Additionally, it will support upgrades to Weis Cinema in the Bertelsmann Campus Center, replacing outdated audio-visual equipment and improving a central meeting space on campus.
In addition to the current need for online learning and social distancing due to the pandemic, Bard’s pioneering use of connected-learning approaches in virtual international exchanges through network classes has necessitated video conferencing and live-streaming equipment upgrades. This new classroom equipment will help to ensure students are able to engage with their professors and each other in seminar-style discussions as seamlessly as possible. Upgrades to the digital infrastructure across campus will also enable Bard to offer more virtual and hybrid events and learning opportunities to students and the public.
This project will have a significant impact on Bard’s students, faculty, staff, and visitors and will allow the College to more effectively serve its students and protect the continuity of instruction through extraordinary events. Digital infrastructure upgrades will have an immediate effect on faculty course design, student projects, collaborative efforts, academic exchange, and public events. In the long-term, this grant will help support Bard in fulfilling its mission to provide a challenging academic program; a supportive environment that fosters a collaborative exchange of ideas in the classroom, studio, and laboratory as well as the ambition to achieve excellence; and access to world-class scholarship and research.
More about HECap Awards
The New York State Higher Education Capital Match Program (HECap) provides matching grants to private, not-for-profit colleges and universities for projects that enhance educational opportunities for New Yorkers, create construction jobs, and drive investment in communities across the state. Under the Governor's leadership, the Higher Education Capital Matching Grant Program has enabled campuses across the state to make critical investments in their infrastructure and equipment while creating construction jobs.
Blithewood Garden Featured in New NYS DEC Handbook
Blithewood Garden Featured in New NYS Department of Environmental Conservation Handbook
Bard’s Blithewood Garden has been featured in a recently released handbook titled, Creating and Maintaining Hudson River Views: A Handbook for Landowners, developed by the New York State Department of Environmental Conservation (NYS DEC). This handbook introduces landowners and site managers to best practices for creating and maintaining Hudson River views. As a free resource provided by the NYS DEC, the book is designed to help historic sites, land trusts, and owners of large properties along the Hudson create engaging river views using best practices for environmental stewardship. A focus is put on creating and maintaining scenic vistas that balance aesthetic and historic goals with the protection of habitat and natural areas.
Blithewood Garden served as one of two scenic vista demonstration projects during the development of the handbook along with The Point within Mills-Norrie State Park in Staatsburg. During this time, the multi-disciplinary professional design firm, Saratoga Associates, created two new views of the Hudson at these demonstration sites. Blithewood Garden offered a medium to test the ideals and principles described within the handbook. Lessons learned through the demonstration projects are incorporated into the text. Blithewood will now serve as a demonstration site of best practices for creating scenic vistas.
Creating and Maintaining Hudson River Views: A Handbook for Landowners was developed and produced by Saratoga Associates through a NEIWPCC contract in partnership with the Hudson River Estuary Program. Funding for the project was provided by the New York State Environmental Protection Fund. A group of stakeholders, including representatives from state agencies, historic properties, environmental groups, municipalities, educators, and design professionals, provided input and guidance as the handbook was developed.
NYS DEC Support for Blithewood Garden
In 2017, Blithewood Garden received a three-year $56,920 NYSDEC Invasive Species Rapid Response Control Grant. This grant supported the use of a local goat herd to clear invasive plant overgrowth from a 1.5-acre hillside near Blithewood Manor. Read More Here
New Program, New Funder: Cornelia T. Bailey Foundation
Bard Receives Grant from the Cornelia T. Bailey Foundation
Bard College was recently awarded a $15,500 grant by the Cornelia T. Bailey Foundation through the New ERA Women Writers Program to create and host a writing workshop for girls and young women in the Kingston, NY, area. Girls Write Kingston is a new program for young women, ages 13-18, developed collaboratively by Bard and local community partners. The program focuses on writing and offers young women the chance to practice and refine their modes and strategies for communication with a broad public audience while also helping them develop skills necessary for college and the workforce.
Girls Write Kingston is designed to empower young women to see themselves as writers, develop confidence in their writing, and encourage them to see writing as an essential tool for self-expression, advocacy, and action. Workshops have been designed and developed by Bard’s Institute for Writing and Thinking (IWT) in partnership with the YMCA of Kingston and Ulster County and the AJ Williams-Myers African Roots Center. The program is unique, as the course itself will be tailored to the needs and interests of the young women who participate. What they write about will also be determined by the group’s interests, and writing for advocacy will be a major focus of the program.
This project prioritizes supporting adolescent girls so that, as they mature, they are given the space and mentoring they need to develop their voices and confidence in their ideas. Participants will be able to share their writing, focus on self-expression, exchange constructive feedback, and participate in an end-of-session performance. The Girls Write Kingston program will also establish a youth-led literary space where students will be able to publish and share
their work. About the Cornelia T. Bailey Foundation and the New ERA Women Writers Program The purpose of the New ERA Women Writers Program is to inspire women and girls to learn to write or to be supported in improving their current abilities. The Cornelia T. Bailey Foundation believes that one of the most important skills in life that one can attain is learning to be an effective writer and communication. The Foundation supports programs that will provide women and girls with the knowledge and skills to express oneself through the at of writing and to encourage higher levels of training designed to assist women in delivering clear and persuasive arguments for change and equality.
About the AJ Williams-Myers African Roots Center
The AJ Williams-Myers African Roots Center works to promote literacy through teaching and learning about the African roots experience, including history and culture. The African Roots Center uplifts the history and culture of Black, Indigenous, and People of Color through programming for children, teens, and adults, and by making space available to community groups and organizations that share the Center’s commitment to the advancement of historical knowledge, cultural enrichment, and social justice.
About the YMCA of Kingston and Ulster County
The YMCA of Kingston and Ulster County offers programs for all ages, seven days a week, to the community. The Y is a cause-driven nonprofit focused on three areas of impact: youth development, healthy living, and social responsibility. Through its many different programs, the YMCA seeks to develop self-confidence, self-respect, and celebrate and embrace differences and similarities. The Y recognizes the worth of all persons and works for inter-racial and inter- group understanding, encourages members to develop capabilities for responsible leadership, and promote positive character development by challenging people to accept and demonstrate positive values of caring, honesty, respect, and responsibility.
About Bard’s Institute for Writing and Thinking
For over thirty years, Bard's Institute for Writing and Thinking's (IWT) philosophy and practice has centered on the principle that writing is not merely a record of completed thought, but also an exploratory process that deepens learning across disciplines. In addition to working with teachers, IWT offers programs for students that focus on developing and cultivating thoughtful reading habits, clear articulation, accurate self-critique, and productive collaboration–all accomplished through the regular practice of writing. IWT practices are part of the entire Bard network, which includes the eight Bard High School Early Colleges (BHSECs) in cities across the country. IWT also houses the National Writing & Thinking Network and the Young Writers Workshop, offering high school students an immersive three-week creative writing course that focuses on using informal, playful, and expressive writing to strengthen the skills of language and thinking.
National Endowment for the Arts 2021 Awardees
Bard College Receives Three National Endowment for the Arts Grant AwardsThe National Endowment for the Arts (NEA) recently announced that Bard College will receive three grant awards for the 2021 calendar year. The College received a total of $45,000 in grant funding from the NEA, which will support a conference hosted by the Center for Curatorial Studies (CCS), the Fisher Center's 2021 SummerScape opera, and Bard’s literary journal Conjunctions.
CCS received $20,000 for a conference scheduled to take place this year titled “Exhibiting Blackness Revisited: Arts of the African Diasporas and Continent on Display.” The conference will mark the 10 th anniversary of Bridget Cooks’ landmark book “Exhibiting Blackness: African Americans and the American Art Museum.” Within the present context in which institutions are confronting diversity, inclusion, and representation with renewed vigor, the conference will build on Cooks’ work to engage the recent history of exhibitions that focus on artists of African descent in the US and internationally. “Exhibiting Blackness Revisited” will focus on exhibitions of artists of African descent with an emphasis on research produced after the 2011 publication of “Exhibiting Blackness.”
CCS Bard Senior Faculty Nana Adusei-Poku, conceived of the idea for the conference and was chosen to organize this project for her expertise in art history, particularly with art of the African Diaspora. Adusei-Poku is Senior Academic Advisor and Luma Foundation Fellow at CCS Bard. She was previously Visiting Professor in Art History of the African Diaspora at The Cooper Union in New York City. She was Research Professor for Visual Cultures (2013- 2017) at the Willem de Kooning Academy, as well as Guest Lecturer at the University of the Arts, Zurich from 2012-2018. Her work has been published in Nka- Journal of Contemporary African Art, reflux, Kunstforum International, Flashart!, L’Internationale, and Darkmatter. She curated the event “Performances of No-thingness” at the Academy of Arts Berlin in 2018 and the program “Longing on a Large Scale” in conjunction with Todd Gray’s “Exhibition Eucledian Gris Gris” at Pomona College Museum of Art 2019-2020.
Bard’s literary journal Conjunctions also received a $10,000 award from the National Endowment for the Arts. This grant will support the publication and promotion of two print and e-book volumes as well as a weekly online magazine in 2021. Each print issue typically centers on a provocative theme and includes groundbreaking fiction, poetry, narrative nonfiction, interviews, translations, and multimedia from 35+ authors. This spring, Conjunctions will celebrate its 40 th Anniversary–a rare achievement for a literary journal– and plans to release a special print issue.
A cornerstone of contemporary literature, Conjunctions has represented the best innovative writing since 1981. Conjunctions serves those who read dangerously and write fearlessly, publishing fiction, poetry, criticism, drama, art, interviews, and multimedia that challenge accepted modes of expression, experiment with language and thought, and marry visionary imagination with rigorous execution. The Journal is dedicated to supporting the careers of unknown authors while providing a space for seasoned writers to work outside audience expectations. Conjunctions bring writers and readers together in several event series, including biannual NYC launch readings and the Innovative Contemporary Fiction Reading Series at Bard College, in which notable authors meet with students and give a free public reading. To serve authors beyond New York, Conjunctions offers a Cities Series and now holds events nationwide in Boulder, Iowa City, Los Angeles, Chicago, and Seattle.
About the NEA
The National Endowment for the Arts is an independent federal agency that funds, promotes, and strengthens the creative capacity of communities by providing all Americans with diverse opportunities for arts participation. The NEA supports exemplary arts projects in communities nationwide through grantmaking, initiatives, partnerships, and events. Grants are awarded to nonprofit organizations, creative writers and translators, state arts agencies, and regional arts organizations in support of arts projects across the country.
Current Grant Opportunities
We are currently updating our list of current grant opportunities. Check back soon for new RFP's!
The grant process has four components:
- Seeking grants
- Writing a proposal
- Receiving a grant award
- Managing the grant award activities
The grant process starts with the proposal or letter of interest, a compact version of a proposal. Agencies may also require a logic model, which shows the tasks, goals, and outcomes of the project. Developing a budget will help you understand how funding will be spent and will help determine the activities you can afford. These important topics are covered on page 18 of the Fundraising Manual and will help walk you through how to begin your proposal.
Many government grants have a list of requirements that you must agree to follow. There can be severe consequences for both the College and the program investigator or project director if the funding and project are not handled in accordance with the award’s terms and conditions. This section of the Fundraising Manual will show you how to properly manage your grant and can be found on page 21 of the Fundraising Manual.
Grant proposals often require documentation or information that you may not have. Page 23 of the Fundraising Manual lists some of the commonly requested documents. One of our staff members will be happy to help, should you need any of these documents. Please contact OIS for more information.
Grant Proposal Submission Form
Grant Proposal Review Form
Grant Award Notification Form
Logic Model Template
OIS Grant ResourcesGrant Proposal Submission Form
Grant Proposal Review Form
Grant Award Notification Form
Logic Model Template
Bard College follows the Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards as described in the Code of Federal Regulations. Records of grants and sponsored projects are subject to the College's record management policy under which those records concerning Federal grants, contracts, and awards are subject to the minimum three-year retention requirements of the Code of Federal Regulations (Title 2, Part 200.333).
Government Funding Resources
Federal Grant Resources
- NSF Programs and Guidelines
- NEH Programs and Guidelines
- NEA Programs and Guidelines
- US Department of Education
- US Department of Agriculture
Bard's Lobbying Policy
NYS regulations cover lobbying activities at the New York state, county, city, and town levels.
Types of Lobbying
- Face-to-face meeting
- Telephone calls or texts
- Distribution of written materials
- Social media interactions
Grassroots lobbying involves a communication (flyers, social media posts, public outreach efforts, etc.) that takes a clear position on a specific “government action” and urges the public or a segment of the public to contact (“call to action”) a public official in support of that position. Grassroots Lobbying is an attempt to influence public officials through their constituency, by motivating or enabling the public to contact their elected officials.
Member of a Coalition that Lobbies:
A group of otherwise unaffiliated entities or members who pool funds for the primary purpose of engaging in lobbying activities on behalf of the members of the coalition.
If Bard expects to incur more than $5,000 in lobbying expenses in a calendar year, Bard must file a report with the State.
- If Bard lobbies for itself, it must file a report every two months.
- If Bard engages outside lobbying firms, it must file a report every 6 months.
To ensure proper and accurate reporting to NYS, the following information must be sent to:
Brandt Burgess at firstname.lastname@example.org (845-752-2357)
If engaging an outside lobbyist or lobbying firm, the following information is required every six months (January-June and July-December):
- Name of lobbying entity or entities
- Cost of lobbying efforts for the past 6 months for each entity
- For who’s benefit is the lobbying effort undertaken
For each lobbying effort (i.e., lobbying a single issue):
- The type of lobbying engaged in during the effort; i.e., Direct Lobbying, Grassroots Lobbying, or both.
- A detailed description of the bill/resolution/order (including the bill/resolution/order ID #) or procurement
- Names of all public officials contacted
- Names of all Bard employees who made contact with a public official or engaged publicly with a grassroots effort (i.e. a publicly identifiable person)
- The expenses incurred; e.g., pro-rated salary, business costs associated with the effort, transportation, etc.
- For who’s benefit is the lobbying effort undertaken
- Name of the coalition(s)
- Is the coalition reporting its lobbying effort itself, or is it requiring its members to report?
- If the coalition requires the member to report, then the following information is required every two months:
- A detailed description of the bill/resolution/order (including the bill/resolution/order ID #) or procurement action
- Names of all Public Officials contacted
- Expenses incurred; e.g., dues to the coalition; volunteer’s salary
- For who’s benefit is the lobbying effort undertaken
The list of required information may change as the first few reports are filed. A prompt response is required-both to the initial report of activities and any subsequent requests for clarification and/or requests for additional information. Delays in filing these reports will cost Bard hundreds of dollars in fines.
Josh Bardfield ‘01Director, OIS
Josh is the Director, OIS, and oversees government (state and federal) grants and large institutional funders, such as major foundations and corporations. Prior to joining Bard in June 2019, Josh spent 20 years working with wide-ranging domestic and global public health initiatives, many which received significant grant funding, in program development, research, and technical writing spanning the non-profit, civil-service, academic and private sectors. Josh earned his MPH from Columbia University and is a Bard alum, Class of ‘01.
Sarah DonnatienAdministrative Coordinator
Sarah is the Administrative Coordinator within the Office of Institutional Support. She manages a tier of foundation and corporate grants, manages the office's daily activities, and maintains the OIS grants archive. Sarah attended SUNY New Paltz, where, in 2018 she obtained her Bachelor's in Sociology. Before coming to Bard, Sarah served as an AmeriCorps VISTA with the United Way of the Dutchess-Orange Region.
Prospect Research Analyst
Jordan JeffriesProspect Research Analyst
Jordan Jeffries is the Prospect Research Analyst in the Office of Prospect Research. He searches for foundation prospects for institutional projects at Bard and its affiliates, as well as researching individual prospects for the College. He provides data and documentation to grant seekers on campus and also assists with prospect research on institutional and individual funders. The Office of Prospect Research recommends grant ask amounts, strategies of approach, and provides briefing memos for meetings with potential funders. Jordan has a BFA in illustration from the Maryland Institute College of Art.
Megan MillerGrant Officer
Megan is the Grant Officer and manages mid-range corporate and foundation institutional grants. Megan earned her BS in Animal and Veterinary Sciences from Clemson University in 2018. During her time at Clemson, Megan was the Marketing and Communications Director for FIRST, an academic and social support program for first-generation students.
Associate Vice President, OIS
Karen UngerAssociate Vice President, OIS
Karen is the Associate Vice President of the Office of Institutional Support. She directs a staff of six who research and raise significant funding from foundations, corporations and government agencies to strengthen Bard’s commitment as a private institution working for the public interest. Karen began her mission-driven career as a Peace Corps Volunteer in Liberia, West Africa, teaches English as a Second Language at the college level and has worked in administrative and creative roles for national non-profit organizations and public school systems. With a graduate degree from Queens College, CUNY, in creative writing, Karen is also an award-winning author of books for middle and high school students, short stories and print and online magazine articles.
Prospect Research Analyst
Daina VitinProspect Research Analyst
As part of the OPR/OIS team, Daina researches, analyzes, and ranks individual, corporate, and foundation prospects and donors. Using internal and external research sources she works to determine those prospects’ capacity and inclination to give. Daina provides strategic and collaborative advice for building relationships through connections and matching donors with like areas of interest. Daina earned her MLIS from Rutgers University.
Vice President of Development & Alumni/ae Affairs
Debra PemsteinVice President of Development & Alumni/ae Affairs
Debra Pemstein has been vice president for development and alumni/ae affairs at Bard College since 1998. She works with the President, administrators, faculty, staff, and volunteers to raise annual, capital and restricted funds, serves on campus-wide strategic planning committees, and works closely with the President and Trustees as a member of the President's Council. During her tenure, Bard has been able to expand its programs through major capital campaigns that have resulted in new buildings for the performing arts, sciences, dormitories, and administrative use and endowments of several faculty chairs. Debra supervises development activities for all of Bard’s institutes and programs, including the Richard B. Fisher Center for the Performing Arts, Bard Music Festival, Bard Prison Initiative, Bard High School Early Colleges, and the Center for Curatorial Studies- Hessel Museum, to name just a few. She also serves as chief administrative officer for the Fisher Center. Debra formerly served as director of major gifts and planned giving for New York City Ballet, director of development for Paul Taylor Dance Company, and associate director of development for the New York Philharmonic. In addition, she is a college lecturer and has presented papers on fundraising topics at national professional conferences. She has served on many boards and advisory committees, including those at Poughkeepsie Day School and Temple Emanuel (Kingston, NY). Currently, Debra is on the Board of Directors of Dutchess Tourism and is the Chair of the Dutchess Tourism Workforce Committee and a member of the Finance Committee. She is also a member of the Dutchess County Economic Development Advisory Council. Debra attended the London School of Economics, received her BBA from George Washington University and is a Certified Fund Raising Executive.
Bard Staff That Work Closely With OIS
OIS works closely with Marina Donahue (email@example.com) and Casper Owuor (firstname.lastname@example.org) on post-award grant management. Once you have been notified of your grant award, OIS will help set up a meeting with them to discuss the next steps.
For Bard Annandale faculty seeking support for individual projects, please contact Faculty Grants Officers Sue Elvin-Cooper (email@example.com) or Brandt Burgess (firstname.lastname@example.org).
For information regarding the Bard High School Early Colleges, please contact BHSEC Grants Officer Sarah Imboden (email@example.com).
Location and Contact
You can find the Office of Institutional Support at:
Bard College Alumni/ae Center
4604 NY-9G, Annandale-On-Hudson, NY 12504
Bard College Office of Institutional Support
P.O. Box 5000
Annandale-on-Hudson, NY 12504-5000
Sarah Donnatien, Administrative Coordinator