Student Employment Office

Photo by Jonathan Asiedu ’24

Student Payroll Schedules

2023–24 Schedule

Types of Student Employment

U.S. Students
There are two types of employment available to U.S. students. Work Study and Campus Job. Students eligible for Work Study employment are:
- Enrolled at Bard College full-time;
- U.S. citizens or permanent residents; and
- qualify for federal financial aid based on need.
Once an on-campus job is obtained, student employees must come to the Student Employment Office, located on the first floor of the Physical Plant Bldg (Buildings & Grounds), Room 109, to get the new hire documents which must be completed & returned within 3 days of starting work.
U.S. Students
If these forms are not returned on a timely basis, there will be a delay in payment. If two time sheets or check requests are received and these documents have not been returned, the Student Employment Manager will send a "cease work" email to the supervisor.

The following forms are required for U.S. citizens and permanent residents are:
- I-9, Employment Eligibility Verification
- W-4, Federal Income Tax Form
- IT-2104, New York State Department of Taxation and Finance
International students who do not have a US Social Security Number must see the International Student Advisor as a first step. International students who do have a US Social Security Number must bring it, along with all other travel documents, to the Student Employment Manager for copying and reporting purposes.

Student Employees have the option of setting up Direct Deposit into a US financial institution. We highly recommend direct deposit not only for the convenience but to avoid stop payment fees ($35.00 per check) should a check need to be reissued. Student Employees who are not set up for Direct Deposit will have their paychecks mailed to their campus mailboxes during the academic year. During Intersession and summer months, student paychecks with U.S. addresses will be mailed to the address which appears on the check. Students with legal addresses outside of the U.S. will have their paychecks held at the Student Payroll Office, located on the 2nd Floor of the Physical Plant Bldg (Buildings & Grounds), Room 216, to be picked up upon their return to campus.
International Students
International students who have obtained campus employment must also take some further steps in order to begin receiving payment.
- International Students who do not have a U.S. Social Security Number, the first step in getting set up in payroll will be to visit the International Student Advisor who will provide Social Security Card applications and instructions on how to get to the Social Security Office located in Poughkeepsie, New York.
- International students who do have a U.S. Social Security Number must bring it, along with all other travel documents, to the Student Employment Manager for copying and reporting purposes.
International Students
Once an International Student receives proof of application for a US Social Security Number, then the student should bring this, as well as all travel documents, to the Student Employment and Student Payroll Office. These documents will be copied and attached to the I-9, Employment Eligibility Verification from the Department of Homeland Security, US Citizenship and Immigration Services.

The Student Employment and Student Payroll Office uses E-Verify to confirm that all Student Employees are eligible to work in the United States.

When an International Student is cleared to work through the Department of Homeland Security, the Student Employment Manager will create current year tax documents using Windstar International Tax Navigator. These forms must be created and signed by the International Student Employee for each year employed.

Bard student employees act as the primary point of contact for the Bertelsmann Campus Center, staffing the front desk and directing community members and guests to resources and events in the building.

New-Hire Paperwork

All paperwork must be submitted three days
prior to the start date of employment.

Once an on-campus job has been offered, Student Employees must visit the Student Employment Office (Physical Plant in Room 109) to pick up the New Hire Paperwork and receive basic instructions for completing these documents.

Student New-Hire Checklist

Student Forms

Self-Calculating Timesheet

Contact Information

The Bard Payroll Office is located at the Physical Plant.

Staff or Faculty Payroll:
Abigail Arsenault | [email protected]
Russ Turley | [email protected]
[email protected] | 845-758-7829

Student Employment Office, First Floor, Room 109:
Carol Hosier, Student Employment Coordinator | [email protected] | 845-752-4796