Living with a Roommate

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Our Room Change Process

There are multiple reasons for room changes, but the process generally follows the same standard timeline.  After the student has meet with their Peer Counselor, they will request a room change by meeting with their Area Coordinator.  Together, the student and the Area Coordinator will complete a room change request form. On Thursdays, the Residence Life team meets to plan all room changes.  In this meeting we coordinate key changes, updates to our emergency rosters, and update Peer Counselors on moves. 

Approvals for room changes will typically come directly from the Area Coordinator you worked with.  The email will outline the process for moving. In most cases, the student who is moving will be able to pick up their new key on Friday after 10:00 am from Shea House (1438 Annandale Road).  They will have the weekend to physically move to the new space. At 1PM on Monday, the student must return their old key to Shea House. If the key is not returned to Shea House by 1:00 pm on Monday the move may be canceled and the student charged for a lost key.

Various Notes

• We are unable to assist in the physical movement of belongings from one space to another and encourage students to weigh this in their decision to change rooms.
• Students cannot request their roommate to be moved out of their space. Through this process, students can only choose to be the one who moves.
• There is a separate process for emergency room changes in situations deemed urgent by the Administrator on Duty.

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Living with a Vacant Bed

From time to time, bed space will open in double and triple occupancy rooms.  It is imperative that all vacant beds remain open and habitable at all times. In emergency situations, we reserve the right to assign someone to this bed space prior to notifying the remaining occupants of the room.  For this reason, the furniture is not to be dismantled or set up in a way that would prevent someone to move in at any time.

While living in a partially occupied room, we will be offering students seeking room changes to pair up with the remaining students.  If you are living in a partially occupied room, we ask that you be engaged in any conversations around offers for room changes to your space as it is a fast moving process.  It is not acceptable to deny a potential roommate simply to retain a half-empty space. If you know of someone you would like to pull into the space, please connect with your Area Coordinator as soon as possible to talk about this.

Typically, the student in the partially occupied room will have two chances to connect with a person seeking a room change.  After this point, we may need to consolidate you into a different space.

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Consolidating Space

With the high number of room changes and new assignments in the Spring semester, we work to keep all double rooms at full occupancy.  If you are in a partially occupied space, you will be required to consolidate to free up space around campus. Typically, consolidation happens at the end of Language & Thinking, in early November, and at the end of Citizen’s Science.

Students in partially occupied spaces will be invited to the Consolidation Mixer.  This event is hosted by Residence Life to allow for students to connect and find their new roommate.  When students are able to connect at this event, typically they move in together on the following weekend. Students unable to find a roommate will be matched and consolidated based on existing housing profiles.  

When you are asked to move to a new space, you will have the opportunity to work with your Area Coordinator on the specific timeline.  Students will have no more than two weeks from the consolidation request to vacate their original assignment.