Bard Graduate Center
Development AssociateBard Graduate Center, a division of Bard College located on West 86th Street in New York City, is seeking a motivated development professional with a passion for education and the arts, who is ready to be a key player on a team building support for an internationally recognized institution dedicated to the research and exhibition of the decorative arts, design history, and material culture.
Reporting to the Chief Advancement Officer, the Development Associate at Bard Graduate Center has primary responsibility for maintaining administrative operations including overseeing the database and data management; gift processing; and facilitating communications, board meetings, and special events.
The Development Associate also plays a significant role in annual appeals, donor stewardship/cultivation strategies and contributes more generally toward the growth of Bard Graduate Center’s overall fundraising capacity.
Primary Responsibilities and Duties:
- Act as primary point of contact for the Development Office. Maintain an orderly office environment. Coordinate deliveries, supplies, and facility needs.
- Coordinate gift processing. Maintain consistent gift records in both Raiser’s Edge and Banner; create gift reports; draft and track acknowledgement letters; and reconcile discrepancies between the development records and other departments. Maintain donor files.
- Maintain online gift forms and gift processing.
- Process invoices and payment requests.
- Coordinate student workers.
- Maintain files of informational and promotional materials.
- Conduct prospect research when needed. Prepare materials for prospect managers and high-level volunteers.
- Oversee preparation and execution of annual appeals and invitations through mail and email.
- Work with development staff to develop messaging and strategies for a successful annual/membership appeals to general donors and alumni.
- Assist development staff with planning and execution of fundraising events including two annual ticketed events as well as various cultivation events, exhibition openings, and other activities.
- Contribute to overall departmental efforts to identify, cultivate, and steward prospects.
Raiser’s Edge and Data Management:
- Maintain a strong working knowledge of all aspects of Raiser’s Edge particularly as they pertain to mail/communications, individual and corporate records, event management, and other fundraising activities. Participate in ongoing training.
- Ensure the accuracy and integrity of data entered into the systems.
- Support the institution’s database needs. Train new users as needed. Help departments make better use of Raiser’s Edge.
- Oversee importing and exporting of data to and from outside programs including MailChimp and Eventbrite.
- Work with development staff and other departments to develop queries and mailing lists as needed.
- Act as the liaison for tech department, consultants, and vendors.
- Work with BGC Finance Staff to ensure record accuracy. Maintain a working knowledge of Banner and other computer programs required by Bard College. Maintain files and reports as required.
- Update database user protocols and manuals to reflect current usage by all BGC Departments.
- Work closely with Chief Advancement Officer to develop and produce meeting materials including board books, press books, and coordinate the production of computer presentations
- Facilitate board communications for meeting and track attendance.
- Oversee the proper set up of the meeting room, hospitality, technological equipment, and facilitate remote participation
- Assist with meeting follow up including distribution of minutes and announcements for next meetings.
Bachelor's degree in an arts, humanities, or communications field; at least three years of related experience and/or training in fundraising and event management; strong working knowledge of Raiser's Edge and Microsoft Office; strong writing and interpersonal skills; excellent customer service skills and demonstrated ability to respond to constituent requests in a timely and courteous manner; ability to work a flexible schedule with some late weeknights and occasional weekend hours to meet deadlines and to support events; ability to multi-task, stay organized, problem-solve, and manage time when facing multiple priorities with competing time and resource demands; flexible thinker and enjoys new challenges.
Experience with Banner or other databases as well as prospect research software; serious career interest in development in a cultural or educational organization.
To apply, please submit a cover letter, resume, salary requirements, and contact information for three references to DOIG@bgc.bard.edu . No telephone calls please.
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.
Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.