Google Calendar

To share your calendar with specific users, go to www.google.com/calendar and login ORlogin to your Bard Gmail>click the Google Apps icon>select Calendar, then follow the steps below.

1. In the calendar list on the left sidebar, click the down-arrow button next to a calendar, then select Share this calendar.
2. Enter the email address of the person you want to share your calendar with.
3. From the drop-down menu on the right side, select a level of permission, then click Add Person.
4. Click Save.

NOTE: Once you click Save, the person you selected to share the calendar with will receive an email invitation to view your calendar. The person will need to click on the link contained in the email to add the calendar to his/her Other calendars list.  The calendar will not beautomatically added to the user’s Calendar account until they click on that link.

To open up the settings for your calendar:click the Settings iconon the upper right of your window, then click Settings.

IMPORTANT: Once you set up your Gmail account on your phone (see instructions below), you can then go into Settings and choose what to synchronize– Calendar, Contacts, etc. Select Calendar and Save.  You should then be able to click on your Calendar icon on your phone and view your Google calendar. NOTE: Some devices may be different in their setup, so these processes may vary slightly.

Setting up Gmail on Your Mobile Devices:
Android: use Gmail application

• To set up your Gmail on an Android phone:
  • Open the Settings menu and go to Accounts(& sync settings) on your device.
  • The Accounts settings screen displays your current sync settings and a list of your current accounts.
  • Touch Google to add your Google Apps account.
  • Sign in with your full Bard Gmail username and account.

iDevices: use Google option

• To add Google account (Gmail and contacts) to the iPhone 6 and iPhone 6 Plus:
  • Go into Settings.
  • Select the Mail, Contacts, or Calendars.
  • Tap on Add Account.
  • Select the Google tab.
  • Sign in with your full Bard Gmail username and password and hit Next.

Google allows you to have additional calendars beyond your default one. To create a new calendar, follow these steps:

1. Log in to your Bard Gmail account and navigate to Google Calendar.
2. In the sidebar, click the drop-down arrow next to My calendars > Choose Create new calendar.
3. Enter a name in the Calendar Name field.
4. Choose your privacy settings. Your main calendar (the one with your name as the title) is automatically shared with everyone within Bard College, but they can only see if you are free or busy. If you would like the events on this new calendar to show you as free/busy, check the Share this calendar with others box. The Share this calendar with everyone in the organization Bard College will automatically be checked. Then choose See only free/busy from the drop-down list. The calendar will remain private if you do not check any of the boxes.
5. You can also share the calendar with specific people, like your department staff for instance. Under Share with Specific People, under Person, enter the full email address of the person(s) you’d like to share the calendar with. Click the drop-down arrow under Permission Settings to select what permissions to grant to specific persons. Click Add Person.
6. Click Create Calendar. The calendar (name) appears in your left side bar. Click on it to view that calendar.

1. Log in to your Bard Gmail account and navigate to Google Calendar.
2. In the list of calendars on the left side of the screen, click the colored box next to the calendar you want to either add or remove from the main calendar.
3. If you just want to view one particular calendar, click in the colored box next to the calendar you want to view and deselect the other calendars by clicking on the boxes next to them to removethe color from the boxes.
4. When you create events/appointments in any calendar, you also have the option to choose what calendar to apply that event to by opening up the drop-down box under Calendarin the appointment creation box.

NOTE: A colored box next to a calendar means events from that calendar will appear on the main/default calendar. An empty box next to a calendar means events from that calendar will notappear on the main calendar. When you click the boxes next to calendars, check marks DO NOT – their designated colors appear when you click them.

NOTE: Calendar appointment/event colors become lighter as they move into any time period that is before the current time/date.

How to Add the Bard Academic Calendar

1. Navigate to https://www.bard.edu/academics/calendar/.
2. Click the Subscribe to this calendarlink.
3. In the Subscribe and Downloadpage, click the Downloadlink.
4. Return to your Google Calendar.
5. Click the drop-down arrow next to Other Calendarsin the sidebar and select Import Calendar.
6. In the Import Calendarwindow, click Choose Fileand find the Academic Calendar file you just downloaded. (It should be in the Downloadsfolder.)         
   
   This is the name of the Academic Calendar file and the format type: iCalendar File.
7. Also, in the Calendar area of the same window, click the drop-down box next to Calendarand choose which calendar you’d like the Academic Calendar to appear in.
8. Click the Importbutton. The Academic Calendar events should now show in the calendar you chose for them to appear in.

How to Add Holidays and Other Calendars

1. In your Calendar view, click the drop-down arrow next to Other Calendarsin the sidebar and select Browse Other Calendars.
2. A list of available holidays and their associated countries will appear. Select the one you want to add and click the Subscribelink to the far right of the holiday name.
3. Click the Back to Calendar link at the top of the page.
4. When you see the holidays you’ve chosen to add on the left sidebar under Other Calendars, make sure you click the colored box next to them so you will be able to see them.
5. They should appear in your default and other calendars.

NOTE: This process can be used/adjusted to add other similar type calendars.

1. Log in to your Bard Gmail account and navigate to Google Calendar.
2. Click Create (located in the sidebar).
3. Enter a title or description of the event in the Untitled event box.
4. Fill in the rest of the information as necessary.
5. Set the privacy of the event. Private will make the event details only visible to you (and other calendar owners, i.e. those you’ve shared with or delegated to). Public will make the event details available to anyone who has free/busy access to your calendar.
6. Under Add Guests add the email(s) of the people you would like to invite to this event. Click Addso you can view the Guests below.
7. Under Guests Can, decide what permissions you want your invitees to have.
8. You will also see a message asking if you would like to send a message to invite your guests. Click Yes or No. If your guests get an invite, they can respond Yes, No or Maybe to the email and the results will show in the event when you open it on your calendar.
9. Click Save at the top of the page.

NOTE: If you need to move an event to a different day, you can click on the event in your calendar and drag it to the new day. Toedit the event, click the event and then click Edit event in the resulting window and adjust the information as necessary.

NOTE: You can also create an event by clicking on the necessary day and the typing a description (including time and place) in the What box in the resulting window. Click Create event and the event, including the time, will appear on your calendar. You can click the event and then Edit the event in the resulting window if you would like to further edit the event information.