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Tools for Teaching and Learning at a Distance

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There are a number of online tools available on campus that you can leverage to keep connected to your students during a disruption to campus life. Establishing a communication plan and maintaining consistent contact with your students are key.

Start by creating a central course landing page for your students in Google Classroom or Bard Moodle.

Course Continuity: In This Section

OVERVIEWGETTING STARTEDSTRATEGIESTOOLSCFCD RESOURCESFACULTY RESOURCESTRAINING

Google Classroom

Google Classroom is part of Google Apps for Education (G Suite). This simple learning management system offers an interactive classroom collaboration space. It’s well integrated with Google Drive, Docs, Calendar and Forms (for creating Quizzes).

Google Classroom

Share Course Materials in Google Classroom

  • Getting Started

    Getting Started


    For a complete overview of how to sign in to Google Cassroom and begin setting up a new course site, see
    Sign in and set up Classroom
  • Create a new Classroom site for my course.

    Create a new Classroom site for my course.


    1. Go to: classroom.google.com. 
      You’ll have access to Classroom if you log in using your bard.edu “G Suite/Google Apps for Education” account.
    2. If prompted, choose the “I am a Teacher” option to request Instructor access to Classroom. Once that has been approved, you will be able to create your own course sites.
    3. Click the “+” (plus sign) in the upper right corner of the browser window, next to your username. Then choose: CREATE CLASS.
    4. Add the Class Name/Title for your course. Consider following a consistent course naming structure, to later help you quickly identify past vs. current iterations of your course sites. 
      Example: FYSEM II - First Year Seminar II - Smith (S20)
    5. Choose your Classroom Site Theme. In the upper right corner of your screen, click the SELECT THEME link. View available images from the gallery of provided themes. Click Select Class Theme to change the banner image for your course site. Alternatively, upload your own banner image by clicking on the UPLOAD PHOTO link.
  • Post my syllabus, readings, lecture notes, etc.

    Post my syllabus, readings, lecture notes, etc.


    1. Click on the CLASSWORK tab. Begin by adding course content here that you’d like students to be able to reference throughout the duration of your course, like your syllabus and core readings.
      1. Click on the + CREATE button.
      2. From the dropdown menu, select MATERIAL.
      3. In the new window, enter a TITLE for the file you are sharing (“Syllabus”), then
      4. Consider creating a TOPIC, such as “Syllabus” or “Readings”
        here, then assign the file(s) you are posting to that new topic. 
      5. Click the paperclip icon to attach a file from your computer; click the Drive icon to select a file in your Drive or Shared Drive; click the YouTube icon to share a YouTube video; or click the link icon to share a website url.
    Note: you can add a maximum of 20 files per post. If you need to share your trove of 48 readings you may wish to arrange them thematically, using multiple posts. Also, when feasible, consider adding readings individually, that way you can reorder each reading as needed.
     
  • Invite students (or another professor) to my Google Classroom site(s).

    Invite students (or another professor) to my Google Classroom site(s).



    Add students to your site by entering their email addresses.
    1. Go to your Classroom Site. Click the PEOPLE tab at the top right.
    2. Click the INVITE STUDENTS icon.
    3. Begin entering either a student’s name or their email address into the search box. This search box should search the bard.edu directory and autofill as you type. (It may also show non-bard email addresses from your own email contacts - ignore those!). Once found, click on the listing for the student that you’d searched for. This will add them to the invitation list.
    4. When you’ve finished, click the Invite button.
    5. You can also distribute the class code to your students, but it is more effective to invite them.

    Add another instructor to your Classroom site.
    1. Go to your Classroom Site. Click the PEOPLE tab at the top right.
    2. Click the INVITE TEACHERS icon.
    3. Start entering either a professor's name or their bard.edu email address into the search box. This search box should search the bard.edu directory and autofill as you type. (It may also show non-bard email addresses from your own email contacts - ignore those!).
    4. Once found, click on the listing for the colleague that you’d searched for. This will add them to the invitation list. Then click the INVITE button.
      This will send an invitation by email to their bard.edu inbox.
  • Send your first Announcement to your students with the Classroom “Stream.”

    Send your first Announcement to your students with the Classroom “Stream.”



    In Google Classroom, go to the Stream tab, click within the “Share something with your class” text box at the top.

    Use this to type a message, quickly share updates, files, videos and weblinks with your entire class. Announcements shared here will be emailed to your students and will appear (in reverse chronological order) in the Stream tab.
  • Email one or more students.

    Email one or more students.



    To email an individual student:
    1. Go to your Classroom Site. Click the PEOPLE tab at the top right.
    2. Scroll down to the STUDENTS section, click on the three dots icon, to the right of the student's name and then select Email Student.
    To email multiple students:
    1. Go to your Classroom Site. Click the PEOPLE tab at the top right.
    2. Scroll down to the STUDENTS section,
    3. Click Actions > Email and use the check boxes next to students’ names to send a message to a group.

Learn More about Google Classroom

Online Video Tutorials

Google for Education: Welcome to Your First Day of Classroom
New EdTech Classroom: Google Classroom Tutorial for Teachers

Bard Moodle

If you already are familiar with Bard Moodle and have a course site, plan to leverage your existing site(s) to centrally share a variety of course resources, your course communications, discussion forums, and file submission/assignment options.

Bard Moodle

Share Course Materials in Bard Moodle

  • Access My Courses

    Access My Courses



    Here are three ways to view your Moodle Courses:
    1. My Courses button - upper left corner of main Moodle page.
      Lists the current semester’s courses only.
    2. Dashboard button - upper left corner of main Moodle page.
      Then click Courses tab > this filters courses into Past, Current and Future course category lists.
    3. My Profile - dropdown menu upper right corner of all Moodle pages.
      Look under Course Details - this will list all of your courses in reverse chronological order - from most to least recent.
  • Turn Editing On to Begin to Add Content to Your Course Site

    Turn Editing On to Begin to Add Content to Your Course Site


    1. Log in to Bard Moodle and navigate to your course site.
    2. Click on the GEAR ICON in the top right corner of your course site.
    3. From the dropdown menu, click Turn editing on.
    4. You will now see an Add an Activity or Resource link in each block of the main content section of your page. 
    5. The Add an Activity or Resource link will open a menu that will allow you to add one of several resource types. All options are listed in that window with a brief description.
  • Post My Syllabus, Readings, Lecture Notes, Etc.

    Post My Syllabus, Readings, Lecture Notes, Etc.



    There are two ways to add files to your course page, after TURNING EDITING ON:

    Method #1 is quick: Simply drag and drop a file from your computer desktop onto your Moodle page. Or, drag and drop a zipped/compressed folder to your Moodle page. It will convert that zipped folder to a Moodle folder.
  • Send Email to My Students

    Send Email to My Students



    Use Moodle QuickMail - you will see the QuickMail block on the right side of your Moodle course pages. Quickmail offers a ‘send-only’ interface, which means that when you send a Quickmail through Moodle, it will arrive in the recipient’s email inbox.
    1. In the Quickmail block, click Compose New Email. The Quickmail Email page will open.
    2. Add individual names to the Selected Recipients list. To include all course members as recipients, click Add All.
    3. Compose your message, add attachments and click Send.

Record presentations or messages to students and share them

There are a number of situations where you may want to pre-record a short presentation for your students. This is a two-step process; capturing your presentation and then either copying the link to the recording and adding it to your Moodle or Classroom course site, or uploading the recording file to your course site.

Record Your Screen-Based Presentation

If you want to record a screen-based presentation, also known as a "screencast," you have a few options depending on the type of computer you're using. Note that these tools can be used to capture a single application (e.g. Keynote or PowerPoint), or your entire desktop. Some of these tools (Google Meet or Zoom) can also capture your webcam video and your microphone, if you wish to record yourself as part of the presentation.

  • Google Meet or Zoom

    Google Meet or Zoom



    Use the recording and share desktop features in Google Meet or Zoom to pre-record lectures and presentations. Links to these recorded lectures can then be shared to your Moodle or Google Classroom course sites by adding a Link (with the recording url) to your course page.
  • Apple MacOS

    Apple MacOS



    You can record your screen and voice using Apple QuickTime.
    Then, share your screen recording back to your students by adding it to our Moodle or Google Classroom site.
    View step-by-step instructions from Apple.
     
  • Microsoft Windows

    Microsoft Windows



    You can record your Windows screen, or a portion of it, as well as your voice with Microsoft PowerPoint.
    Then, share your screen recording back to your students by adding it to our Moodle or Google Classroom site.
    View step-by-step instructions from Microsoft.

Sign in/Sign up

  • Google Meet
    • Simple interface.
    • No need to sign up - already available to every Bard student, professor or staff member.
    • Connects well to Google Calendar.
    • Accommodates up to 250 participants.
    • Allows you to share your screen.
    • Allows you to record your meetings.
    • Whiteboard (using Google's Jamboard).
    • Allows you to livestream your meeting for up to 100,000 people.
    • Real-time auto-captioning (optional).
    • Dial in by phone.
      GOOGLE MEET
  • Bard Zoom
    • Intuitive interface.
    • Whiteboard and annotation.
    • Breakout room functionality.
    • Allows you to share your screen.
    • Allows you to record your meetings - offers cloud storage for 500MB per user.
    • Accommodates up to 300 participants.
    • Has "waiting room" feature for online office hours.
    • Offers automatic transcription when recordings are saved to Zoom cloud.
    • Dial in by phone.
      BARD ZOOM
      ZOOM STATUS

    Bard Zoom

    • Intuitive interface.
    • Whiteboard and annotation.
    • Breakout room functionality.
    • Allows you to share your screen.
    • Allows you to record your meetings - offers cloud storage for 500MB per user.
    • Accommodates up to 300 participants.
    • Has "waiting room" feature for online office hours.
    • Offers automatic transcription when recordings are saved to Zoom cloud.
    • Dial in by phone.
      BARD ZOOM
      ZOOM STATUS


    Consider signing in with your bard.edu account to take advantage of campus support for Zoom.
    Note: Signing in with your bard.edu account will allow you to create a Bard Zoom Basic account. The college has an unlimited number of Basic accounts and a few hundred Licensed accounts available.
     
    If you require Zoom Licensed account features, like
    • recording meetings to the Zoom cloud,
    • a customized personal meeting ID, or
    • scheduling delegation
    email Dave Brangaitis (at dbrangaitis@bard.edu ) and request
    that your Bard Zoom Basic account be converted to a licensed account.

    Learn more about Zoom Account Types

     
    What if I already have a paid personal account?
    1. If you already have an existing -licensed- Zoom account, when you first sign in to https://bard.zoom.us using your Bard credentials, you will be asked to choose which Zoom account to use.

      You can choose "Switch to the New Account" to sign in.
       
    2. A confirmation email will be sent to you, and you may be given the opportunity to refund your account, as well.

Host live, online meetings with your students

Bard has a number of excellent options available for you to use to hold video meetings.

Getting Started with Bard Zoom

Watch some short videos to get up to speed and start meeting with Zoom.

Scheduling your Meeting in Zoom
Testing your Computer’s Audio and Video
Meeting Controls (video)
Recording a Meeting in Zoom
Sharing your Screen in Zoom
Zoom 101: Manage Participants (In-depth)
Zoom 101: Breakout Rooms
Zoom 101: Polling (In-meeting)
Automatic Transcriptions (when saved to Zoom Cloud)
Screen Share & Annotation for EDU
How to use Waiting Rooms to Manage Office Hours & Drop-In Visitor Times
Most Common Zoom Questions - Answered! (shared by Stanford University)
How to Keep Uninvited Guests out of your Zoom Meeting
 

Google Meet

If you want your students to meet online together or if you wish to hold virtual office hours, you can use Google Meet. Everyone (students, professors, staff) with a bard.edu account has access to Google Meet (and you/they won’t even need to sign up for it). Meet allows for large meetings (up to 250 participants) and offers meeting recording, live auto-captioning, and desktop or application-sharing functionality. Google Meet links can be added to either Moodle or Google Classroom by adding a Link (with the meeting room url) to your course page.

Google MEET
How To ...

(General Instructions)
  • Create a New Contact Group
    You may want to create a Google Contact group for your program or for all the students in your class, in order to quickly email them or invite them all to a Google Meet meeting.

    Create a New Contact Group

    You may want to create a Google Contact group for your program or for all the students in your class, in order to quickly email them or invite them all to a Google Meet meeting.

    It is a pretty quick four step process. To get started,
    1. Go to contacts.google.com (or if you are already logged in to Google/G Suite, click on the Google Apps (nine box) icon in the upper right hand corner or the page). Log in with your bard.edu account, if you haven't done so already. Click on the Contacts App icon.
       
    Download full instructions
    Create a New Contact Group
  • Download step-by-step instructions for scheduling your Meet event using Google Calendar.
    There are two ways to start your video meeting in Google Meet.

    Start your Meet video meeting

    There are two ways to start your video meeting in Google Meet.

    1. Go to meet.google.com, log in with your bard.edu account, and click the JOIN OR START A MEETING button.
    2. Schedule a meeting in advance (send guests an invitation, and even attach files!) using Google Calendar.
       
    Download step-by-step instructions for scheduling your video conference in Meet using Google Calendar.

    Download Scheduling Instructions
    Start your Meet video meeting
  • Need a meeting whiteboard?
    Jamboard has been enabled for the bard.edu G Suite. This collaborative whiteboard app supports images, handwriting, typed text and more. When you're done, you can print the board to a PDF or share it via a link.

      Need a meeting whiteboard?

      Jamboard has been enabled for the bard.edu G Suite. This collaborative whiteboard app supports images, handwriting, typed text and more. When you're done, you can print the board to a PDF or share it via a link.

        1. Go to jamboard.google.com/ (or if you are already logged in to Google/G Suite, click on the Google Apps (nine box) icon in the upper right hand corner or the page). Log in with your bard.edu account, if you haven't done so already. Click on the Jamboard App icon.
        2. Click the + sign in the lower right corner to create your new whiteboard.
        3. Your new whiteboard will open. In the upper left corner, rename your Untitled Whiteboard.
        4. You're now ready to add that whiteboard to a Google calendar meeting invite (for a Meet video conference) or add it to your Google Classroom site.
      • How To: Record a meeting in Hangouts Meet
        Record your meeting or pre-record your own lecture (with presentation, your audio and your video).
         

        Recording in Meet

        Record your meeting or pre-record your own lecture (with presentation, your audio and your video).
         

        1. Begin your Google Meet meeting,
        2. Click the three dot icon [ . . . ] in the lower right corner,
        3. Choose Record meeting.
        Note: Your recorded sessions will be added to your bard.edu account's Google Drive. You should receive an email notification in your inbox when your recording is ready. It may take about 5-15 minutes to process, depending upon the length of your recorded session.

         
        How To: Record a meeting in Hangouts Meet

      Video Meeting Tips

      • Tips for a more successful video meeting
         
        • Mute your microphone when you aren't speaking.
        • Then, remember to un-mute your microphone before you wish to speak!
        • Test your technology (microphone, webcam, speakers) with a colleague or friend before joining an online meeting.
        • Join the meeting a few minutes early to give yourself time to troubleshoot any tech or connectivity issues.
        • If you experience problems, leave the meeting, close the application or web browser and then rejoin the meeting.
          This will often resolve the problem.

      What About Students Without Cameras?

      Students without cameras can still participate in remote Google Meet or Zoom sessions. They will  see and hear you, you just won't be able to see them. Students also have the option of dialing into the Google Meet session with their phone or downloading the Meet app (and joining the video session with their mobile device).

      Note: it is important to remember that not all students will have computers or sufficient data plans to join online sessions when they are off-campus. Try to build flexibility into your plans to connect and be sensitive to technology limitations that may suddenly exist for your off-campus students.

      Encouraging asynchronous interaction & engagement

      Google Classroom offers a variety of tools that you can use to encourage interaction and engagement among your students.

      Classroom Activities

      • Create Announcements

        Create Announcements



        In Google Classroom, go to the Stream tab, click within the “Share something with your class” text box at the top.

        Use this to type a message, quickly share updates, files, videos and weblinks with your entire class. Announcements shared here will be emailed to your students and will appear (in reverse chronological order) in the Stream tab.
      • Set Up Discussion Boards

        Set Up Discussion Boards



        Set up one or more Discussion Boards (using the Question activity):
        1. Go to the CLASSWORK tab.
        2. Click the + CREATE button in the top left-hand corner of the page and choose Create Question.
        This option can be used in a few different ways:

        Choose MULTIPLE CHOICE to survey the class or ask your students a quick multiple choice question. Use the toggle to determine if Students can see class summary. 

        If you select SHORT ANSWER, it functions much like a simple Discussion Forum on other learning management systems. Post a reading here and collect student reading responses. Use the toggle to determine if Students can reply to each other.

        Note that students will not be able to see other students’ responses until they first post their own. For this reason, you may wish to consider turning off the option that would allow students to edit their posts.

      Google Classroom: Posting assignments, creating quizzes, and grading

      With Google Classroom, you can create assignments and students can submit files (like PDFs, Word Docs, Google Docs, images, video links, and more) to them. Additionally, you can create and administer quizzes to students using Google Forms, and quickly give assignment grades and feedback.

      Classroom How To ...

      • Create Assignments

        Create Assignments


        Consider creating Assignments to collect student paper submissions (you can attach rubrics and guidelines here for students to reference), to administer a quiz or a survey (that you’ve created using a Google Forms), or to assign a collaborative writing project (using a shared Google Doc). You have the option to attach supporting materials—documents, links, images—to any of your Assignments. (Instructions forthcoming.)
      • Student Submissions

        Student Submissions



        Depending upon the type of Google Classroom Assignment that you create, students will have the following submission options: 

        ADD: they can upload a file from their Drive, submit a link, or submit a file attachment. 
        CREATE: they can submit a new file that they create (in their Drive) using another Google app: a document, (Docs), a Powerpoint-like presentation (Slides), or a spreadsheet (Sheets).

        Once they’ve selected the file(s) they wish to turn in, they will then click the MARK AS DONE button.

        Learn more about student assignment submissions in Google Classroom.

        (Instructions forthcoming.)
      • Create Quizzes

        Create Quizzes


        1. Go to the CLASSWORK tab.
        2. Click the + CREATE button in the top left-hand corner of the page and choose Create Quiz assignment.
        3. A new assignment and a Blank Form/Quiz will be created.


        For complete instructions on setting up your Quizzes in Google Forms from within Google Classroom, please see:
        https://support.google.com/edu/classroom/answer/7627459?hl=en
      • Manage Grades and Feedback

        Manage Grades and Feedback


        Go to your Google Classroom site (Classwork tab) and find the Assignment you need to grade. In the upper right corner of that assignment, click in the section that shows the number of Assignments DONE/NOT DONE. That will take you to the gradebook for that Assignment. 

        At the top of the page you should see two tabs: INSTRUCTIONS and STUDENT WORK. Click on the STUDENT WORK tab. Here you will see a list of all of your enrolled students. You can sort this list by Last Name, First Name or Submission Status. Click on an individual student’s name to see their submission files, assign a grade, and/or leave private feedback. 

        You can either grade all students’ work before returning grades, or you can grade and return grade/feedback as you go. To return all assignment grades at once, click the checkbox next to ALL STUDENTS, then click the RETURN button. Each student will receive an email notifying them of their grade/feedback.

      Bard Moodle: Posting assignments and administering quizzes

      With Bard Moodle, you can create assignments and students can submit files (like PDFs, Word Docs, Google Docs, images, video links, and more). Additionally, you can administer quizzes and create discussion forums in which students can share work with you and their classmates.

      How To ...

      • Create Assignments
      • Create Quizzes
      • Online Moodle Guides

      Campus-based Software

      • Computer and Software Access
        It is also important to remember not all students have the same computer type (Mac or Windows PC) and they often rely on computers in campus computer labs to access software and complete their assignments. Some important systems or software have limited, campus-only access.

         

      Network Issues, Technical Assistance, and Logins:

      • Helpdesk@Bard
      • Call 758-7500
      • Email Login
      • Moodle Login
      • Brightspace Login
      • Password Change
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